Sr. Facilities Coordinator (HVAC preferred)

GTI Energy•Des Plaines, IL

8d•Onsite

About The Position

The Sr. Facilities Coordinator oversees daily facilities operations, including work order management, inspections, vendor coordination, and maintenance documentation to ensure a safe, efficient, and reliable workplace. This role supports space planning and employee moves, maintains safety and compliance programs, provides emergency management support, and assists with workplace services, supplies, and small facilities projects. The position requires hands-on experience with facilities maintenance, including HVAC, plumbing, electrical, and other critical building systems. GTI Energy is where complex energy challenges meet bold solutions. With expertise in energy research, technology development, and business innovation, partners across every sector trust us to build and demonstrate solutions for better-performing energy systems. Guided by systems thinking, collaboration, and innovation, we are focused on driving progress that matters for people everywhere. Being part of the GTI Energy team means being surrounded by people that are passionate and purpose driven, empowered to continuously learn, ask hard questions, and leverage their knowledge and experience to drive toward a greater purpose. We offer generous benefits, competitive salaries, opportunities for professional growth and career advancement. We prioritize and maintain a respectful culture, and we ensure reasonable accommodation is made to enable individuals with disabilities to perform the essential functions of their role. The position will be based in the Chicagoland area at the GTI Energy Headquarters and requires on-site presence Monday through Friday. Additional on-site attendance may be required to support operational or safety needs.

Requirements

Working knowledge of building and facility systems, including HVAC, electrical infrastructure, ventilation, fume hoods, and gas delivery systems.
General understanding of safety, environmental, and regulatory requirements applicable to facilities and laboratory environments.
Strong organizational and coordination skills with attention to detail.
Effective written and verbal communication skills to coordinate with internal teams, vendors, and stakeholders.
Ability to prioritize tasks and manage multiple requests in a fast-paced environment.
Proficiency with Microsoft Office tools, including Microsoft Teams and SharePoint.
Collaborative, service-oriented mindset with a focus on safety, reliability, and consistent follow-through.
8+ years of relevant professional experience with an Associate’s degree, or 10+ years of relevant professional experience with a high school diploma
Hands-on experience with HVAC required
Experience coordinating vendors and using CMMS/work order systems (required)
Strong communication, organizational, and problem-solving skills

Nice To Haves

3–5 years of experience in facilities, maintenance, or workplace operations (preferred)
Other hands on experience with electrical, plumbing, life safety, and other building systems (preferred)

Responsibilities

Lead day-to-day facilities operations, including work order management, inspections, asset tracking, and escalation of maintenance and safety issues
Coordinate vendors and contractors across building services, ensuring service quality, documentation, and invoice accuracy
Support space planning and workplace changes (moves, adds, and changes), partnering with IT, HR, and Security to ensure smooth execution
Maintain EHS, compliance, and security programs, including safety walkthroughs, emergency preparedness, and required documentation
Manage workplace services, supplies, and small facilities projects, while supporting reporting, KPIs, and operational data integrity