Sr. Executive Asisstant

Early Warning®•San Francisco, CA

1d•$114,000 - $139,000•Hybrid

About The Position

This position works independently and proactively to support c-suite executives in the achievement of planning, organization, and task execution to enable focus on strategy that advances the company’s objectives. Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment. Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

Requirements

Associate degree or equivalent from two-year college or technical school and a minimum of 7 or more years supporting executive business leader at a corporate level or a combination of education and experience.
Demonstrated business acumen with knowledge and understanding of business issues, and priorities is necessary.
Demonstrated experience in written presentation design and layout.
Demonstrated ability to work with highly confidential material.
Must be highly organized with strong attention to detail and accuracy.
Requires the ability to multi-task and manage multiple projects to meet various deadlines simultaneously.
Excellent interpersonal, written, and verbal skills, with the ability to effectively communicate and interface with all levels of employees, as well as external customers.
Strong critical thinking and problem-solving skills with the ability to disseminate information, identify problems, review information, and develop and/or evaluate options then implement solutions is essential.
Capable of handling and appropriately prioritizing requests from multiple sources, in a timely manner.
Advanced proficiency in Microsoft Outlook, Word, and PowerPoint with intermediate Excel skills. Proficient with efficiency tools like Zoom and Microsoft Teams.

Responsibilities

Provides proactive, thoughtful, high-quality administrative support to c-suite executives and their function, anticipates needs, and proactively executes support functions with a high degree of accuracy and efficiency.
Supports Management Committee or key Sub Committee engagement with executive team, by consulting and executing on efficient interactions, preparedness, and meeting outcomes.
Manages calendars, coordinates travel arrangements, and completes expense reports.
Prepares and/or coordinates certain internal and external communications such as written correspondence, and preparation of internal and external presentations with an eye on design and layout.
Work closely with and provides high quality service to wide range of internal and external constituents including but not limited to executives, leaders, customers, and external management committee members.
Researches, prioritizes, and follows up on incoming issues and concerns. Determines appropriate course of action, referral, or response. Troubleshoots conflicts, makes judgements and recommendations to ensure smooth day-to-day engagements.
Coordinates high visibility meetings with external and internal constituents requiring high degree of planning and execution.
Attends Executive staff meetings, proactively keeps leader and team on track.
Handles sensitive and confidential material on a regular basis.
Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.

Benefits

Competitive medical (PPO/HDHP), dental, and vision plans
Company contributions to your Health Savings Account (HSA)
Pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses
401(k) Retirement Plan with 100% Company Safe Harbor Match on your first 6% deferral
Flexible Time Off for Exempt (salaried) employees
Generous PTO for Non-Exempt (hourly) employees
11 paid company holidays
Paid volunteer day
12 weeks of Paid Parental Leave
Maven Family Planning support (egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work)