Sr Executive Assistant to Co-Head and Global COO, PGIM Real Estate

Prudential Financial • Newark, NY

4d • Hybrid

About The Position

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers! If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today. At PGIM, You Can! We are looking for an astute, determined professional like you to fill this position to provide executive support for PGIM Real Estate’s Co-Head and Global Chief Operating Officer. You will showcase your success through collaboration, ownership and innovation. You'll and bring a figure-it-out mindset, spotting better ways of working and putting them in place to keep everything running smoothly. This rewarding opportunity will enable you to make a big impact on our organization, so if this sounds exciting, then PGIM might be the place.

Requirements

• 5 or more years of senior level executive assistant experience working in a fast-paced and demanding environment.
• Advanced Proficiency with Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
• Experience and/or strong interest in event planning with a strong client service orientation and organizational skillset.
• Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner.
• Strong initiative, good judgment and the ability to multi-task.
• Solid partnering skills and team player a must; excellent interpersonal and communication skills.
• Strong writing, editing and proofreading skills.
• High level of motivation and attention to detail.
• Ability to think proactively and anticipate needs.
• Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work.
• Ability to work well and partner with other professionals and administrative staff.
• Flexibility to work overtime on an as needed basis is required.

Nice To Haves

• Ability to travel on a quarterly basis preferred, including travel to PGIM’s Newark office location.
• College degree preferred.

Responsibilities

• Provide exceptional support and implement procedures to ensure efficient operations of the Co-Head and Global Chief Operating Officer of PGIM Real Estate.
• Organize and manage calendar and logistics; this requires coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place.
• Coordinate and arrange regional and global executive committee meetings including coordination of meeting agenda, meeting materials, meeting logistics, travel and related planning.
• Coordinate and arrange on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials, including agendas.
• Coordinate logistics related to industry organization committee membership, external board participation, and charitable giving.
• Plan and coordinate the smaller, high-touch events hosted by the executive’s office – such as leadership dinners, team gatherings, and recognition moments including guest lists, venues, and day-of details.
• Arrange and coordinate extensive and complex domestic and international travel schedules and logistics.
• Leverage new and existing technology and mobile platforms (One Drive, etc.) to organize meeting materials on behalf of executive.
• Develop and edit presentations, typically in PowerPoint.
• Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office.
• Form strong partnerships with colleagues across the business and administrative functions and collaborate to move priorities forward
• Other executive admin duties (calendaring, travel, expense reimbursements, etc.) as assigned.

Benefits

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree