Sr Executive Assistant

Athene•West Des Moines, IA

About The Position

We are driven to do more. More for our customers and the financial professionals who offer our products. If you are driven to do more and love the challenge of pursuing more, Athene is your kind of company. You will find we offer more than the basics to create an inclusive and dynamic work environment at our various locations. Purpose: The Senior Executive Assistant will provide high-level administrative, operational, and strategic support to the Chief Executive Officer, serving as a trusted partner and enabling the CEO to operate efficiently and effectively across all internal and external priorities. This role requires exceptional judgment, proactive problem-solving, and the ability to represent the CEO with professionalism and discretion.

Requirements

Five (5+) plus years of increasingly responsible executive support experience is required, preferably supporting C-suite or senior executives.
Extensive knowledge of Microsoft Outlook including proficiency in Excel, Word, and PowerPoint.
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands, meet deadlines, and work effectively on multiple initiatives concurrently.
Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, anticipate potential issues, and take appropriate action.
Exceptional written and verbal communication skills, including drafting executive correspondence.
Exemplary interpersonal skills necessary to handle sensitive and confidential situations; the role requires demonstrated poise and tact.
Ability to work across all organizational levels, setting a tone of collaboration, respect and high performance across the organization.
Working knowledge of office administrative procedures and standard office equipment.
Bachelor's degree or equivalent combination of education & work experience.

Nice To Haves

Experience in the financial services industry is highly preferred.
Concur experience strongly desired.

Responsibilities

Act as a strategic partner to the CEO, anticipating needs, preparing briefing materials, and ensuring the CEO is fully informed ahead of all meetings and engagements.
Prioritize and triage incoming requests, serving as a gatekeeper to ensure the CEO’s timing aligns with organizational priorities.
Coordinate with the Board of Directors’ support staff and assist with preparations for board meetings and executive committee work.
Exercise good judgment and discretion in identifying and safeguarding all matters of a confidential and highly sensitive nature.
Screen incoming calls and greet guests in a professional and courteous manner.
Serve as a primary point of contact for internal and external stakeholders, including investors, board members, regulatory bodies, and senior leaders.
Schedule and organize meetings, conferences, and off sites, including all related logistics.
Oversee travel arrangements with contingency planning and real time issue management.
Prepare agendas, briefing books, pre-reads, and post meeting action summaries to ensure alignment and follow-through.
Allocate and process expenses for the CEO using Concur system.
Author documents and follow-up correspondence to ensure that respective audiences are aware of current activities, updates, deadlines or information specific to their requests or projects/tasks.