Sr. Executive Assistant

Shoes for Crews•Boca Raton, FL

13d•Hybrid

About The Position

Reporting directly to the President & CEO, the Sr. Executive Assistant provides executive administrative support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the CEO. The EA also serves as a liaison to the board of directors and senior management teams; manages projects of varying complexity from conception to completion, and must be able to manage a wide variety of activities and confidential matters with discretion. Provides high-level, proactive administrative support to the CEO, ensuring seamless operations and a professional, responsive experience for internal and external stakeholders worldwide. Serves as a strategic partner to the CEO and executive leadership team, anticipating needs and managing priorities across global time zones. Prepares and edits executive-level correspondence, board materials, presentations, and confidential reports with accuracy and discretion. Coordinates complex domestic and international travel arrangements, including multi-leg itineraries, visas, accommodations, and detailed agendas for global meetings and events. Compiles and organizes briefing materials and logistical documents for global travel and high-profile engagements. Conducts research, synthesizes data, and prepares executive summaries and analytical reports to support informed decision-making. Acts as a primary liaison between the executive office and internal departments, senior leaders, and external partners, fostering effective communication and collaboration. Maintains the highest level of confidentiality, discretion, and professionalism in all interactions and communications. Manages multiple priorities with exceptional organizational skills, ensuring timely and successful completion of projects. Demonstrates strategic thinking, sound judgment, and an energetic, solutions-oriented approach in a fast-paced environment. Oversees incoming correspondence and communications, ensuring priorities are identified and addressed efficiently. Supports executive initiatives and special projects from concept to completion with meticulous attention to detail. Executes additional duties and projects as assigned by the CEO, ensuring alignment with organizational goals.

Requirements

Minimum four to six (4-6) years progressive administrative support experience with a high-level executive.
Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Executive Team,
Accurate and professional written and verbal communication skills.
Strong decision-making capability.
Highly resourceful team-player, with the ability to be extremely effective independently.
Demonstrated ability to achieve high performance goals and meet deadlines.
Innovative and proactive work style.
Advanced proficiency with Microsoft Office Suite and social media platforms
High school diploma required.

Nice To Haves

Bachelors degree, a plus.

Responsibilities

Provides high-level, proactive administrative support to the CEO, ensuring seamless operations and a professional, responsive experience for internal and external stakeholders worldwide.
Serves as a strategic partner to the CEO and executive leadership team, anticipating needs and managing priorities across global time zones.
Prepares and edits executive-level correspondence, board materials, presentations, and confidential reports with accuracy and discretion.
Coordinates complex domestic and international travel arrangements, including multi-leg itineraries, visas, accommodations, and detailed agendas for global meetings and events.
Compiles and organizes briefing materials and logistical documents for global travel and high-profile engagements.
Conducts research, synthesizes data, and prepares executive summaries and analytical reports to support informed decision-making.
Acts as a primary liaison between the executive office and internal departments, senior leaders, and external partners, fostering effective communication and collaboration.
Maintains the highest level of confidentiality, discretion, and professionalism in all interactions and communications.
Manages multiple priorities with exceptional organizational skills, ensuring timely and successful completion of projects.
Demonstrates strategic thinking, sound judgment, and an energetic, solutions-oriented approach in a fast-paced environment.
Oversees incoming correspondence and communications, ensuring priorities are identified and addressed efficiently.
Supports executive initiatives and special projects from concept to completion with meticulous attention to detail.
Executes additional duties and projects as assigned by the CEO, ensuring alignment with organizational goals.