Sr. Executive Assistant

Workday•Pleasanton, CA

9d•Hybrid

About The Position

Workday is looking for a Senior Executive Assistant to support our CIO and 1-2 Senior Vice Presidents. In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive.

Requirements

8+ years of executive support and/or project coordination experience, supporting multiple senior level executives.
BA/BS degree or equivalent experience.
Excellent skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.
Ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time.
Ability to handle highly confidential information with discretion, sound judgment, and has the utmost integrity.
Ability to re-prioritize at a moment’s notice with changing needs of the executives and proactively navigate past roadblocks as they arise.
Detail oriented with excellent organizational and problem-solving skills; ability to work independently with little to no direction and guidance.
Exceptional written and verbal communication skills.

Responsibilities

Manage the daily schedule of 2 SVPs and 2 VPs, outlook and calendaring
Regularly make decisions on behalf of executives and creatively executes on events, projects, and daily work.
Advanced skills in booking domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics and building detailed itineraries for travel.
Process expense reports in Workday and ensure spend is within budget.
Monitor and predict spending and advise appropriately.
Plan, coordinate and collaborate on special projects and team events/offsites, including the management of all meeting details (meeting logistics, preparing agendas, initializing presentations, and attendee updates).
Order catering for internal/external meetings.
Ability to orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience.
Learns the team over time and has a pulse on team culture.
Readily available to the team and is included in leadership meetings and decisions.
Build relationships and partnerships which are crucial to the success of the organization.