Sr. Executive Assistant to CEO

Zus Health • Portland, ME

13d • $90,000 - $125,000 • Onsite

About The Position

Zus is a shared health data platform designed to accelerate healthcare data interoperability by providing easy-to-use patient data via API, embedded components, and direct EHR integrations. Founded in 2021 by Jonathan Bush, co-founder and former CEO of athenahealth, Zus partners with HIEs and other data networks to aggregate patient clinical history and then translates that history into user-friendly information at the point of care. Zus's mission is to catalyze healthcare's greatest inventors by maximizing the value of patient insights - so that they can build up, not around. You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive. This person will need to work in Portland, ME area. You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive.

Requirements

• 5+ years of relevant experience
• Demonstrated experience supporting senior executives
• Complete proficiency using Microsoft Office and GSuite
• The ability to learn new tools and technologies quickly
• Experience maintaining schedules, calendaring meetings & preparing meeting agendas
• A background in scheduling complex travel
• The ability to multitask, prioritize assignments, ensure deadlines are met and work under pressure
• Excellent verbal and written communication skills
• A track record of being highly organized, detail oriented and able to meet deadlines in a fast-paced environment
• Strong interpersonal skills to effectively build relationships and influence across the organization
• The ability to display sensitivity, tact and responsiveness in various situations and maintain a high level of confidentiality

Responsibilities

• Own comprehensive calendar management across professional, campaign, and personal commitments—scheduling meetings, coordinating logistics, and maintaining a forward-looking (weekly/monthly/quarterly) plan to ensure time is aligned to top priorities and high-value outcomes
• Plan and execute complex travel and logistics for business, campaign, and personal/family needs, including detailed itineraries, briefing agendas, ground transportation, lodging, and contingency planning; complete and reconcile expense reports accurately and on time
• Support the CEO/principal with task management and prioritization, translating goals into actionable plans, tracking deadlines and deliverables, and proactively removing obstacles to keep critical initiatives (company and campaign) moving forward
• Draft and prepare correspondence and materials across business and personal contexts, including emails, letters, internal communications, invitations, talking points, and meeting briefs—ensuring the appropriate tone, confidentiality, and professionalism
• Serve as a strategic “gateway” to the executive’s time, balancing access with focus: triage requests, negotiate scheduling tradeoffs, and create win-win solutions for internal partners, external stakeholders, and campaign/community relationships
• Maintain strong situational awareness of upcoming commitments, decisions, and sensitivities—keeping the CEO/principal prepared with timely reminders, concise briefings, and structured follow-ups to ensure nothing drops across fast-moving priorities
• Exercise sound judgment to assess meeting and event value, recommending declines, delegates, or alternatives when appropriate; protect deep work time while ensuring high-impact relationships and obligations are maintained
• Manage the overall flow of communication (internal, external, community, and campaign-related as appropriate), communicating directly and on behalf of the CEO/principal, and ensuring messages are routed, tracked, and answered with clarity and timeliness
• Prioritize and respond to incoming communications (email, calls, texts, DMs as applicable) by flagging urgency, anticipating required actions, drafting responses for review, and replying on the executive’s behalf when appropriate—maintaining a consistent, professional voice
• Coordinate campaign support activities such as event scheduling, speaker logistics, community meetings, stakeholder outreach coordination, and preparation of briefing packets—while keeping careful separation and confidentiality as needed across roles.
• Support an active family and social calendar by organizing personal appointments, family logistics, celebrations, travel, and social commitments; track key dates (birthdays, anniversaries, school and community events) and ensure the executive is prepared and present
• Handle special projects and personal obligations with discretion, including vendor coordination, reservations, household/admin needs, and time-sensitive requests—operating with high trust, confidentiality, and impeccable follow-through

Benefits

• Competitive compensation that reflects the value you bring to the team a combination of cash and equity
• Robust benefits that include health insurance, wellness benefits, 401k with a match, unlimited PTO
• Opportunity to work alongside a passionate team that is determined to help change the world (and have fun doing it)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees