Sr. Executive Assistant, EVP, Chief Legal Officer (Hybrid)

Cisco•San Jose, CA

8d•$131,600 - $192,000•Hybrid

About The Position

Cisco is seeking a senior Executive Assistant Professional to provide support for the Executive Vice President of Legal. This is a hybrid role at Cisco’s San Jose office. Candidate must be available to be in office as needed, typically at least 2 days a week. In addition to general administrative duties of a Sr. Executive Assistant, daily tasks are carried out at a higher level of complexity. This position requires strong interpersonal skills, independent judgment, strong attention to detail, utmost professionalism and ability to balance both strategic and tactical actions. You have a proven ability to multitask and work in a focused manner. You are comfortable working without instruction on routine tasks and very little instruction on new projects.

Requirements

8+ years of experience in administrative environment and at least 4 years supporting at the SVP level or above
Expert level knowledge of Microsoft desktop computer applications: Word, Excel, and PowerPoint.
Experience in planning meetings and coordinating travel.
Ability to navigate web and email with high competency
Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
Advanced desktop calendar management program experience.
Self-motivated and proactive around needs of the EVP and the Organization
Able to work with limited direction and have a take-charge attitude
Able to operate successfully with limited direction and ambiguity
Use tact, diplomacy and a practical knowledge of company policies, practices and procedures
Responsiveness to all levels of inquiry
Challenge ‘the way we’ve always done it’ and provide a deeper more innovative way of doing things
Keep the big picture in mind when making independent decisions that affect the EVP’s calendar
Ability to exercise critical and independent judgment when it comes to the EVP’s calendar and time
Organized and efficient with their own time
Ability to think creatively and calmly when it comes to quick and unplanned changes in schedule
Earn administrative community respect and have the ability to work with and through others as needed
High-energy with a passion for thinking bigger and broader than the role itself.
Proven ability to multitask and work in a focused manner.
Comfortable working without instruction on routine tasks and very little instruction on new projects.

Nice To Haves

BA/BS or equivalent experience
Past work experience in the high-tech industry
Proven experience in a highly confidential environment

Responsibilities

Managing Executive VP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion.
Managing a running list of EVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the EVP is prepared for each engagement.
Assisting EVP in planning and organizing meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
Supporting EVP by acting as proxy for communications and approvals as authorized. Answering general questions as needed, filtering routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Determining when executive action is required and supplying a recommendation where appropriate.
Responsible for making in-depth global travel arrangements for EVP and handling Cisco expenses.
Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.
Dealing professionally with highly sensitive and confidential matters and materials.
Mentoring new Executive Administrative Assistants and other administrators.
Participating in a cross-functional EA network and will lead the organization’s community of Admins.

Benefits

medical, dental and vision insurance
a 401(k) plan with a Cisco matching contribution
paid parental leave
short and long-term disability coverage
basic life insurance
Cisco restricted stock units
10 paid holidays per full calendar year
1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday
paid year-end holiday shutdown
4 paid days off for personal wellness
16 days of paid vacation time per full calendar year (non-exempt)
flexible vacation time off program (exempt)
80 hours of sick time off provided on hire date and each January 1st thereafter
up to 80 hours of unused sick time carried forward
Additional paid time away may be requested to deal with critical or emergency issues for family members
Optional 10 paid days per full calendar year to volunteer
annual bonuses (non-sales roles)
performance-based incentive pay (sales roles)