Sr. Executive Administrative Assistant

Tanaq Support Services LLC•Atlanta, GA

2d•Onsite

About The Position

Tanaq Support Services (TSS) is seeking a Sr. Executive Administrative Assistant to provide professional administrative support to Senior Executives for their federal government client. This role requires multi-tasking and interaction with internal and external executives and agency programs. The position is based onsite in Atlanta, Georgia, with work hours from 8:00 am to 4:30 pm.

Requirements

Prior experience working at a federal government agency, such as CDC, required.
Minimum of 5 years of C-Suite experience.
Prior experience ensuring efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, preparing itineraries for Senior Executive Staff, etc.
Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
Prior experience process time and attendance in the TASNet system.
Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
Excellent written and verbal communication and attention to detail.
Ability to handle confidential information.
Ability to obtain government clearance.
Abide by Drug-free workplace policy.
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Responsibilities

Facilitate VIP visits for the Director and other Senior Executive Staff, including planning, scheduling, processing security clearances, and escorting visitors.
Conduct visitor coordination for non-US Citizens using the NCAMS system.
Manage and secure space for meetings and events using agency's conference areas and internal resources, including minor logistics.
Triage phone communication for the Senior Executive Staff.
Prepare Senior Executive Staff reports, training requests, and briefing materials using information from emails and other sources, ensuring proper agency format.
Arrange and coordinate calendar scheduling, meetings, and events, and prepare itineraries for Senior Executive Staff, ensuring distribution of final agendas.
Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using the agency's government travel system.
Troubleshoot phone, computer, and other equipment issues.
Collect and analyze data for special projects, collaborating with other agency sources to develop presentations, briefings, talking points, and award materials.
Serve as a liaison between Senior Executive Staff, other agency offices, and national/international organizations for meeting and invitational requests, handling confidential and sensitive information in compliance with HHS and agency guidelines.
Act as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.
Prepare monthly calendar reports for web posting and update spreadsheet information on workgroups.
Prepare and submit monthly project summary reports, including accomplishments and deliverables/documents produced.