Sr. Events & Programming Specialist

Downtown Partnership of Baltimore Inc•Baltimore, MD

15h•$55,000 - $63,000•Hybrid

About The Position

Are you passionate about events, programming, and creating engaging experiences in Downtown Baltimore? We are seeking an experienced and highly organized professional to join the Marketing Department as a Sr. Events and Programming Specialist. This role provides an opportunity to help shape and deliver high-quality events and programs that attract, engage, and connect residents, visitors, members, and partners throughout Downtown Baltimore.

Requirements

Minimum of 3 years’ experience in event management or related field required
Must possess a valid driver’s license and maintain a driving record with no more than two (2) points to be eligible to operate company vehicles for occasional business purposes
Knowledge of Microsoft Office Suite
Extreme attention to detail and strong organizational skills
An ability to meet deadlines while multi-tasking across campaigns & projects
Must thrive working within a fast-paced, innovative environment
Demonstrated ability to move the needle of success, with extensive experience collaborating with other teams.
Excellent analytical, problem-solving, and decision-making skills
Demonstrated ability to work independently, exercise sound judgment, and manage multiple projects simultaneously.
Ability to interpret and apply organizational policies and procedures with minimal supervision.
Experience promoting public and private events
Ability to establish and credibility and trustworthiness
Exceptional interpersonal skills
Ability to be clear and direct in both written and verbal forms of communication
Passion for Downtown Baltimore

Nice To Haves

Bachelor’s degree preferred
Experience with Customer Relationship Management (CRM) systems and Salesforce preferred
Experience with non-profits, events, retail, or urban placemaking a plus

Responsibilities

Create engaging and compelling pitches, presentations, ROIs for wrap-up, and other essential events related pieces.
Develop and coordinate annual event schedule/calendar mapping of all dates including one-day festivals, recurring park activities, partner organizations and promotional consumer experiences to include but not limited to Monument Lighting, CIAA Basketball Tournament, Fleet Week, and MLK Parade.
Maintain permits, contracts, vendors, and contractor paperwork such as insurance certificates, W9s, etc. in a timely and organized manner.
Develop and maintain clear logistics plans including detailed planning timelines, signage, and day-of-event run-of-show instructions.
Assist in the development and management of event budgets, including forecasting, cost tracking, and vendor negotiation to ensure fiscal responsibility.
Oversee the planning, sourcing, and procurement of branded merchandise for organizational events and initiatives.
Select and manage external vendors for branded merchandise, ensuring alignment with brand standards, budget, and event objectives.
Lead the development of inventory tracking process to support events and marketing objectives.
Proactively identify and resolve complex issues during event planning and execution that may impact branding, safety, or customer experience.
Curate and execute weekly markets and occasional DPOB presentations for members and partners
Responsible for managing event registration platforms and attendee communications
Support membership recruitment, retention, and recognition initiatives.
Assist with volunteer management related to events and programming.
Maintain accurate event and program information across DPOB communication platforms (internal and external).
Actively assist in the development and implementation of events and programming.
Research industry trends and member interests to recommend new program topics and formats.
Coordinate speaker outreach, scheduling, contracts, materials, and presentations.
Monitor attendance data, feedback surveys, and performance metrics.
Recommend improvements to increase engagement and participation.