Sr. Events Coordinator

OCLC • Dublin, OH

2d • Hybrid

About The Position

The Senior Events Coordinator is responsible for promoting the value and benefits of OCLC services to membership and potential members, by coordinating activities at conferences and events. Primary activities include exhibits, special events, meetings, updates and presentations. Oversee multiple conferences at a time, face numerous deadlines and orchestrate the activities of several different groups of people. Focus on meeting or exceeding internal and external client expectations for their planned events.

Requirements

• Academic degree or equivalent BS or BA Communications, Marketing
• 2-4 years of corporate event and/or tradeshow management
• Strong ability to operate in a fast-paced environment
• Must have superb organization skills; Handle multiple projects and short timeframes, meet deadlines, work successfully with others
• Must be able to work independently, use discretion, judgment and initiative
• Excellent visual, verbal and written communication skills, proofreading, Microsoft office, emphasis on trade show communication

Nice To Haves

• Experience with lead capture software such as Captello or Salesforce a plus
• Experience with project management software such as Airtable a plus
• Business knowledge of OCLC and OCLC services is beneficial.

Responsibilities

• Under direction of Conference & Exhibits Manager, organize and coordinate conferences, meetings, road shows, exhibitions at 30+ domestic and international exhibits.
• Supervise the setup of events and meetings.
• Communicate with relevant internal departments and outside vendors to ensure proper delivery of services.
• Schedule booth space, set up and dismantle exhibit equipment at conferences 10’x20’ or larger if required.
• Revise/proof copy for conference-related ads and email invitations.
• Secure accommodations and meeting space.
• Ship equipment and collateral.
• Maintain a working relationship with vendors.
• Coordinate activities at the larger ALA conferences, including the planning and organizing meeting logistics such as: registrations, housing, entertainment, catering, transportation, planning and organizing special events, assisting with briefing presentations, email communications, event promotions, campaigns and feedback forms, etc.
• Oversee multiple conferences at a time, face numerous deadlines, and orchestrate the activities of several different groups of people.
• Coordinate and maintain lead capture for events through Captello and Salesforce software.
• Track and maintain global event calendar and exhibit schedule through Airtable software.
• Maintain an inventory of advertising specialty items, from small giveaways distributed at conference to VIP gifts for speakers.
• Track budget costs and stay within the budget allocated for assigned shows.
• Negotiate costs with external vendors.
• Assist with on-site operations of larger conferences and meetings.
• Track and coordinate sponsorships.

Benefits

• Competitive compensation that reflects your unique contributions—performance, experience, and skills
• Exceptional benefits, including best-in-class health coverage
• Retirement plans with generous company contributions
• Commitment to your overall well-being
• Free use of our on-site fitness center, gym sports, group exercise classes, and game room
• Onsite catering and cafeteria subsidized by OCLC
• Health and wellness events
• Work environments with individual and team spaces and the latest technology tools
• Paid parental leave and adoption assistance
• Tuition reimbursement and Public Service Loan Forgiveness eligibility
• Company-subsidized pricing on local tickets and memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree