Sr Event Planner

Gilead Sciences • Foster City, CA

14h

About The Position

The Sr Event Planner oversees a high-profile event and is responsible for maximizing the overall attendee experience. The role proactively manages the production, coordination, development, and design of promotional exhibit items, advertisements, and scientific materials in collaboration with internal departments. It also supports procedures and SOP maintenance for key event activities to improve coordination, streamline execution, and measure effectiveness.

The position develops event effectiveness metrics, including pre- and post-event surveys and budget analysis, and reviews post-conference and meeting analytics to identify gaps and opportunities and recommend changes. It may also include special responsibilities such as designated vendor management or departmental budget management. The role requires travel of up to 30%, including domestic and international meetings.

Requirements

• Bachelor's degree and five years of experience, or a master's degree and three years of experience.
• Excellent project management skills, including managing multiple priorities and delivering quality results in fast-paced environments.
• Excellent communication skills and the ability to influence senior management.
• Ability to provide high-level professional support to senior managers and establish effective working relationships with diverse stakeholders.
• Excellent task management skills, including planning, prioritization, objective setting, meeting management, and plan execution.
• Critical thinking skills and the ability to anticipate issues.
• Ability to travel up to 30%, including domestic and international meetings.

Nice To Haves

• Relevant pharmaceutical, biotech, or medical device industry experience in congress management, operations, and/or marketing.

Responsibilities

• Oversee all aspects of a high-profile single event, maximizing the overall attendee experience.
• Manage the production, coordination, development, and design of promotional exhibit items, advertisements, and scientific materials through internal departments.
• Assist in establishing procedures and maintaining SOPs for key event activities to improve coordination, streamline execution, and measure effectiveness.
• Develop metrics to measure event effectiveness across therapeutic areas, including pre- and post-event surveys and budget analysis.
• Review post-conference and meeting analytics, identify gaps and opportunities, and drive recommendations for change.
• Manage special tasks as assigned, which may include designated vendor management or departmental budget management.

Benefits

• May be eligible for a discretionary annual bonus.
• May be eligible for discretionary stock-based long-term incentives; eligibility may vary by role.
• Paid time off.
• Company-sponsored medical insurance.
• Company-sponsored dental insurance.
• Company-sponsored vision insurance.
• Company-sponsored life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior