Sr. Disbursements Specialist

Basic American Foods•Blackfoot, ID

1d•$65,000 - $75,000•Hybrid

About The Position

The Sr. Disbursements Specialist is responsible for supporting the organization's disbursement operations to ensure the accurate, timely, and compliant processing of accounts payable transactions, including supplier invoices, employee reimbursements, and payment requests, and the processing of bi-weekly payroll for multiple sites in accordance with company policies, procedures, and union contacts. The Sr. Disbursements Specialist partners cross-functionally with Finance, Procurement, HR, Payroll, and operational teams to resolve issues, support business initiatives, ensure audit readiness, and deliver exceptional internal and external customer service. This role also provides guidance, training, and day-to-day support to team members while serving as a subject matter expert for disbursement processes and systems.

Requirements

Minimum of 5 years of progressive experience in accounts payable, disbursements, payroll, or related accounting functions within a fast-paced business environment.
Bachelor's degree from a four-year college or university in Accounting, Finance, or related field (or equivalent experience).
Strong understanding of accounts disbursement processes, payment methods, reconciliation practices and internal control requirements.
Experience with ERP/accounting systems (e.g., IFS, SAP, Oracle, NetSuite, etc.)
Strong analytical, organizational, and problem-solving skills with the ability to identify issues, evaluate risks, and implement effective solutions.
Exceptional attention to detail with the ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy in a deadline-driven environment.
Strong verbal and written communication skills with the ability to interact effectively and professionally across all levels of the organization and with external vendors.
Demonstrated ability to maintain confidentiality, exercise sound judgment, and uphold the highest standards of integrity and professionalism.
Prior experience providing training, mentoring, or functional oversight within an accounting or shared services environment.

Nice To Haves

Experience identifying and implementing process improvements, workflow automation, or operational efficiencies within Accounts Payable or disbursement functions.
Experience supporting ERP implementations, system upgrades, or financial process transformation initiatives.

Responsibilities

Manage and process disbursements with the highest level of accuracy, professionalism, discretion, and adherence to internal controls and company policies.
Oversee supplier ACH setup and maintenance processes.
Administer all aspects of the corporate credit card and employee expense reimbursement programs.
Process, review, and validate invoices, account coding, and approval documentation.
Investigate and resolve complex invoice discrepancies, payment variances, and vendor issues with a high degree of accuracy, urgency, and attention to detail.
Maintain and strengthen internal controls related to disbursement activities, including segregation of duties, payment authorization protocols, and fraud prevention measures.
Process, reconcile, and record monthly deposits and cash transactions with accurate general ledger coding and supporting documentation.
Develop and maintain strong working relationships with key suppliers and business partners to support effective communication, issue resolution, and operational continuity.
Support internal and external audits, including providing supporting documentation and responses to auditor inquiries.
Monitor disbursement activity for potential fraud risks, policy violations, and control deficiencies; escalate concerns appropriately and support implementation of corrective actions.
Support preparation and validation of annual 1099 reporting.
Support the preparation, reconciliation, and filing of semi-annual unclaimed property/escheatment reporting, ensuring compliance with state regulations and accurate reconciliation to the general ledger.
Process full-cycle payroll (weekly/biweekly) with a high degree of accuracy and timeliness.
Review and validate employee timekeeping data, earnings, deductions, and adjustments.
Manage complex payroll transactions, including regular rate of pay (RROP), bonuses, retroactive pay, garnishments, and multi-state payrolls.
Serve as escalation point for complex payroll issues and inquiries, and partner with Human Resources concerning employee changes impacting payroll.
Prepare payroll-related reports for Finance, HR, and leadership as needed.
Calculate and prepare accrual reports for employees and temporary labor for month end reporting.
Support month-end and year-end close processes as needed.