Job Posting Title Sr. Director of Integrated Facilities Management

Cushman & Wakefield • San Jose, CA

10d • $195,500 - $230,000 • Onsite

About The Position

The Senior Director IFM will manage and direct activities for the delivery of hard services, critical operations and asset planning, maintenance and repair for a portfolio with accountability for the overall delivery of, including engineering services, site services, energy management, soft services, and environmental health & safety and sustainability. Responsibilities also include MSA compliance, adherence to business plan, budgetary control, capital planning and oversight of the daily management and operational activities associated with the portfolio.

Requirements

• Bachelor's degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required
• Minimum of 10 years of commercial high-rise, campus environment, property portfolio management, and/or facility management experience with at least 6 years at the Facility Manager level
• Broad commercial real estate and financial background with 12+ years of relevant experience as portfolio/asset manager with expertise in all facets of facility/property operation and management, people management, vendor management, and capital planning
• Experience with human resources and performance management processes
• Communication Proficiency (oral and written)
• Technical Proficiency
• Problem Solving/Analysis
• Customer Focus
• Financial Management
• Leadership
• Relationship Management
• Team Orientation
• Vendor Management
• Multi-Tasking
• In-depth understanding of the client's objectives as well as a broad knowledge of the real estate life cycle
• Strong discipline of financial management including financial tracking, budgeting and forecasting
• Knowledge of Financial Systems (Yardi a plus)
• Proficient in understanding management agreements and contract language
• Ability to develop and maintain a client focused, partnering and consultative approach
• Proficient in anticipating client needs, thinking strategically, solutions focused and be both proactive and reactive as the situation and circumstances dictate
• Ability to identify service delivery and portfolio management improvement opportunities and keen on developing recommendations that highlight the value added benefit of the outsourcing partnership
• Ability to read and understand construction specifications and blueprints
• Skilled in Building Management Systems maintenance and monitoring
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)

Nice To Haves

• Masters degree in Business Administration or related field preferred
• Project/construction management experience desired
• Experience with critical system environments is preferred
• Workplace services experience desired
• CMMS/Work Order Management experience preferred
• Certified Facility Manager (CFM), Facilities Management Association (FMA), Certified Property Manager (CPM), Real Property Administrator (RPA), Leadership in Energy and Environmental Design Accredited Professional (LEED AP) designation preferred

Responsibilities

• Develop and execute IFM strategy to improve operational excellence
• Lead coordination, delivery and quality assurance of all C&W account services and adherence to the client’s real estate standards of performance and needs
• Assure integration, as applicable, across all service delivery work streams: facilities management, Engineering and project management
• Complete understanding of contract obligations by initiating audit & control systems to ensure statutory, policy and contractual commitments are satisfied
• Ensure customer focus within all areas of operational activities and maintenance of effective relationships with key client contacts
• Develop financial plans in alignment with Key Performance Indicators (KPI’s) and specific goals for cost control/reduction and ensure that these goals are met or exceeded
• Provide leadership and guidance, advice, coaching and direct support where required to deliver best practice selection, training, assessment, staff retention and recognition/reward
• Develop and maintain relationships with facility team leaders driving the operational and strategic goals
• Support effective business communications by providing advice and leadership while making a direct contribution during team meetings, client briefings and monthly reporting
• Ensure optimum staffing structures operate across the portfolio to balance coverage and performance needs with the delivery of service excellence
• Ensure portfolio is staffed by appropriately skilled personnel and teams, taking direct responsibility for the appointment of qualified personnel and an effective succession plan
• Lead and support the organization to develop a proactive approach to: Drive continuous improvement philosophy and culture throughout the organization, Monitor sub-contractors performance and manage key contract relationships, Ensure SLA’s & KPI’s are achieved and aligned with contractual agreements, Identify and recommend remedial actions and process changes, Ensure all required policies and procedures are adopted and used on site, Ensure all works are competently completed, Comply with legislative, environmental, regulatory, health and safety requirements, Minimize commercial risk to the business, Ensure Site Managers & Premises Coordinators maintain accurate, timely, qualitative and reliable management reporting
• Develop and successfully implement an overall account plan designed to enhance the value of the client's portfolio to operate each property at peak efficiency without sacrificing quality, provide superior and responsive tenant and/or occupant services and ensure compliance with all applicable life safety and crisis management rules and regulations
• Manage the client's assets in the most profitable and/or cost-effective manner and consistent with the management contract and account plan for each property
• Develop and maintain technical proficiency, industry knowledge and communication skills to provide timely information on all property-specific issues as well as keeping the client informed of important developments and trends in the property and facility management industry
• Oversee and ensure the quality of all client reporting by standardizing systems and procedures that ensure compliance with reporting standards
• Promote and adhere to all established policies and procedures relative to standard assignment deliverables, business conduct and integrity while ensuring on-going quality management of all C&W’s products and services
• Ensure that all matters/issues pertaining to human resources, legal and risk management are coordinated and resolved at the appropriate C&W levels
• Oversee the budget preparation and development process, capital planning, cash flow management and production of monthly financial reports to ensure accuracy and completeness and confirm that all client reporting conforms to established reporting standards
• Recruit, manage and train the facilities management staff to ensure an understanding of standard operating policies and procedures and their role in achieving the Plan by operating the property to meet or exceed our client's objectives
• Develop, mentor and coach staff to achieve organizational sustainability and career growth
• Participate, facilitate and negotiate service contracts with outside vendors to achieve balance between performance and cost in compliance with C&W's values, standards and guidelines for business conduct
• Ensure regulatory compliance and effective management of risk and liability for both C&W and client
• Seize opportunities to expand C&W’s commercial relationship through the delivery of value-added services
• Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals
• Support and provide leadership to achieve C&W's and Client’s vision and mission and extol its values and professional behavior in the day-to-day conduct of business delivery and staff actions

Benefits

• health, vision, and dental insurance
• flexible spending accounts
• health savings accounts
• retirement savings plans
• life, and disability insurance programs
• paid and unpaid time away from work

What This Job Offers

• Job Type: Full-time
• Career Level: Senior