Sr. Customer Service Representative

Viant•Upland, CA

1d•Onsite

About The Position

Viant Medical is a global medical device design and manufacturing services provider that partners and innovates with customers to provide the highest quality, life enhancing medical devices. With nearly 6,000 associates across 24 locations worldwide, we offer a unique combination of small-company service and attention with big-company resources. Together, We’re in It for Life. As a Sr. Customer Service Representative, you will perform customer service activities for internal and external customers. This person will be technically knowledgeable of the site’s products, services and local processes and be able to use that understanding to provide solutions to customers’ requirements. This position will ensure advocacy for the customer and work closely with Operations, Planning, Engineering, Quality, and Sales to provide solutions that fulfil our customers’ needs with speed, accuracy, and exceptional communication. Also, will be responsible for executing standard and repeat quoting for the site and order management for assigned customers, interacting directly with them as appropriate.

Requirements

Experience and knowledge of applicable regulations for the medical device industry (CGMP FDA CFR 820, ISO 13485, etc.)
Experience managing customer portfolios
Basic experience in sales or business development
Ability to read and interpret documents such as safety rules, operating/maintenance instructions, and procedure manuals
Ability to interpret a variety of instructions furnished in written, oral, and/or blueprint format
Excellent hand/eye coordination: manual dexterity, good vision
Courteous and decisive customer service skills
Detail-oriented and ability to multi-task and prioritize tasks
Neat and presentable appearance
Strong computer skills (Microsoft Office products)
Ability to communicate effectively across the organization throughout all levels both verbally and written.
Ability to work independently and within a team with a positive attitude
Demonstrated ability to be organized and adaptable to meet business deadlines in a dynamic environment.
Customer focused, highly organized and able to manage multiple tasks simultaneously.
2-5+ years of experience in Medical Device industry or related field.
High school diploma required
Ability to communicate effectively with all factions of the organization: sales, finance, quality, and engineering.
Deadline driven professional with excellent internal and external customer service skills
ERP experience required (IQMS is a plus)
Lots of drive with an “eager to learn” attitude.

Nice To Haves

bachelor's degree in international business or related field preferred.
Supply Chain Management or APICS Certification preferred.
Knowledge and background in the Medical Device industry preferred

Responsibilities

Support and uphold the Viant Values: Customer Oriented, Integrity, Servant Leadership, Own It, Teamwork, and Be Agile.
Adhere to company policies and procedures.
Records customer requirements in the ERP system.
Champion the voice of the customer as appropriate within the site.
Represent Viant and the site's needs to customers and Sales as appropriate during customer communications and issue resolution.
Communicate with customers and other Viant functions to fully understand customer requirements.
Prepare sales quotations for customers.
Execute contract review for order entry process at the site level.
Provide input for Quarterly Business Reviews and participate as required.
Work with facility personnel (Planning, Operations and Purchasing) to meet customer requests for items such as order expedites and change requests.
Work with Site Planning and Operations to establish and communicate standard product lead times.
Communicate and monitor plans for expedite requests and recovery plans to Sales, Customers and Operations as required to meet commitments.
Manage Customer returns and the RMA process.
Coordinate the finished good item configuration to ensure revision, price, and specifications are accurate.
Customer call point of contact for site level issue resolution.
Prepare and arrange customer visits, business reviews, and audits at the manufacturing site.
Collaborate with other site functions (Operations, Supply Chain, Engineering, Quality) to deliver on key metrics including On time delivery, Order Acknowledgement Cycle Time and Quote Cycle Time.
Execute Customer Operations processes accurately and within established timeframes
Ensures execution and follow-up of RMA actions in the system in case a customer complaint is made.
Updates and maintains sales prices and customer information.
Acts in commercial relationships related to customer service satisfaction.
Maintains records of customer interactions, account processes, and document filing
Negotiates agreements with customers in alignment with organizational policies
Obtains and evaluates all relevant information to handle inquiries about products and services
Maintains customer trust and protects operations by keeping all internal information confidential
Negotiates terms of responsibility with customers when agreements have been breached or conditions disregarded
Handles customer exception requirements, provides solutions and alternatives within time limits; follows up and manages actions with support teams to ensure resolution
Develops customer relationship management (CRM) systems and best practice procedures
Responsible for self-training on applicable procedures and work instructions
May perform additional activities assigned by the supervisor or team lead as required

Benefits

Medical, dental, and vision benefits-effective on date of hire
Generous paid time off benefits and 10 paid Holidays
Company-paid life insurance
401k plan with company match
Low-cost nutrition and mental health visits
Up to $150-off your gym membership annually
Discounted Pet Insurances for your furry friends
Access to individualized financial planning meetings
Employee Discount Program with savings on electronics, home goods, gym equipment, and more
Discounted family caregiving support