Sr. Coordinator, AR Compliance - Funding

CarMax•Richmond, VA

21h•Hybrid

About The Position

CarMax is seeking a Senior Coordinator in Accounts Payable at their Home Office in Richmond, Virginia. This role supports the team with general ledger management activities, specifically researching escalated or complex open items. The Senior Coordinator is responsible for the daily analysis of outstanding liabilities to determine appropriate next steps, blending successful execution of their own deliverables with ensuring critical functions by other Accounts Payable team members and internal business partners are completed accurately and timely. Additionally, this position handles month-end accounting duties including journal entries, account reconciliations, and business area specific reporting.

Requirements

Engages with customers to actively understand needs and deliver on customer commitments.
Proven self-starter capable of delivering exceptional results focus, problem solving skills and attention to detail with minimal direct supervision.
Communicates complex messages both written and verbally to a wide variety of audiences both internal & external as well as through varying communication channels – e.g., phone, system update, email, and/or letter.
Ability to provide “win-win” solutions while resolving escalated issues in a professional manner that is also timely and positive.
Builds and maintains relationships with internal and external business partners.
Thinks logically, quickly as needed, applying past experiences and available resources, to form a thought process that is tailored to the situation; knowing when to partner with Accounting Leadership.
Champions and adapts to change.
Must be able to sit onsite, as requested, at CarMax’s Home Office in Richmond, Virginia.
High school diploma or equivalent required
3+ years of business-related experience
Intermediate level of Microsoft Excel (e.g., Filtering, VLOOKUP, Subtotals, Shortcuts, Pivot tables)
Proficient in Microsoft Word, PowerPoint, Teams, Outlook

Nice To Haves

Bachelor’s degree in business a plus
2+ years account reconciliation experience and managing accounts receivable or accounts payable highly preferred
Strong accounting skills including general knowledge of generally accepted accounting principles (GAAP) highly desirable
Experience in Cloud ERP solutions (e.g., Oracle) a plus

Responsibilities

Execute day-to-day accounts payable processes including analyzing and resolving complex exceptions.
Provide the team with guidance on how to resolve outstanding liabilities.
Help facilitate the resolution of complex variances and open items as well as identify root causes or trends that need to be addressed.
Perform weekly trend analysis as needed or requested by leveraging established key performance indicators (KPIs) to make recommendations to Accounting Leadership for workload balancing with respect to specific business areas/general ledger accounts.
Perform accounting functions, including reconciling general ledger accounts, and preparing monthly journal vouchers.
Adhere to state, federal, and local laws as well as various regulations, company policies and SOX Controls regarding account management as well as business area specific processes.
Communicate sensitive and complex information to customers, internal teams, and external partners.
Provide Subject Matter Expertise and serve as a point-of-contact to resolve questions for internal customers including team members, other internal departments, CarMax store associates, as well as external partners.
Initiate process improvements based on root cause analysis to enhance and accelerate the funding and/or refund processes to mitigate compliance risk.
Represent the team as needed or requested to support cross-functional projects or initiatives.
Communicate updates to the team and Accounting Leadership.