Sr Coord, Admin - State Compliance

Otis Elevator Co. • San Francisco, CA

2d • $75,000 - $95,000 • Onsite

About The Position

Otis Elevator Company seeks a qualified Sr Coordinator - State Compliance based in San Francisco, CA. The successful candidate must be an ambitious, self-reliant, and focused individual to perform a wide range of administrative functions that requires problem solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

Requirements

• Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example).
• Exceptional written and verbal communication skills.
• Detail oriented and organized.
• Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.
• Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information.
• Must be self-motivated and able to manage many simultaneous projects and responsibilities
• The ideal candidate will have exceptional written and verbal communication skills to communicate with internal teams and external customers.
• Must be detail oriented and organized with a demonstrated proficiency in planning, organizing, prioritizing and multi-tasking.
• Goal oriented with strong time management skills.
• Must be able to troubleshoot/problem solve tasks as needed with the ability to work independently.
• Successful candidate will be able to work in a fast paced, highly team oriented and dynamic environment.

Responsibilities

• Full responsibility for entire high volume State Preliminary Order process including: Log Order in (Process the State Paperwork that is received)
• Code to indicate contract-covered work vs. building owner’s work vs. proposal needed
• Provide proposals to customers and ensure signed proposals are returned timely from customers
• Coordinate completion of all contract-covered and non-contract covered work with Mechanics (request assistance from Service Managers if needed)
• Follow up with customer on all work items as well as providing timely updates to the customer
• Troubleshoot sources of delays to ensure 100% compliance by deadline as identified on the Preliminary Order
• Ensure timely communication with the State and manage paperwork/communicate compliance to State before deadline as stated on Preliminary Order
• Answering phones
• Filing
• Sort/ distribute incoming mail
• Provide administrative support to branch sales and operations staff, as requested

Benefits

• Employee Scholar Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level