Sr. Construction Administration Coordinator

Johnson, Mirmiran & Thompson•Virginia Beach, VA

1d•Hybrid

About The Position

Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients—while making a meaningful impact on our communities and the world through the projects we help bring to life. Clark Nexsen, a JMT Company is seeking a Sr. Construction Administration Coordinator who will be responsible for assisting Project Managers and/or the Managing Principal with the processing of project documents during the bidding and construction phases of a project and supervising/managing one or more Construction Administration Coordinators. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Requirements

Exceptional verbal, written and presentation skills
Ability to work on tight deadlines
Ability to interpret and apply regulations, policies and guidance.
Excellent organizational ability and detail-oriented approach to assigned tasks.
Manage workflow to ensure project completion within client and internal deadlines.
Strong corporate communication skills and ability to problem-solve and collaborate professionally with multiple departments.
Proficient in MS Office Software
A high school diploma or GED equivalent is required
8 or more years of administrative experience in an architectural, engineering, or construction firm or 10 or more years of similar experience that included administrative, accounting, and financial management tasks in a field other than architecture or engineering.

Nice To Haves

Associate or bachelor’s Degree in a business/accounting/finance-related field is desirable.
Post high-school education in the following subjects is desirable: Business Administration Office Administration English Accounting Bookkeeping
Additional consideration will be given for candidates who have obtained the following certifications: Certified Design Firm Administrator (CDFA) Construction Documents Technologist (CDT) Construction Contract Administrator (CCCA)
Experience in the use of the following programs is desirable: Deltek Vision AIA Contract Documents Newforma Project Center Bluebeam

Responsibilities

Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents
Develop and implement training processes for Construction Administration implementation company wide.
Establish and maintain standards of practice for Construction Administration within the firm.
Assisting with the bidding phase of projects, including preparing addenda
Processing of construction administration submittals and requests for information (RFI) utilizing Newforma project information management software
Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software.
Assisting with preparing requests for proposal (RFP) from contractors
Establishing, updating, and maintaining detailed project information in the firm’s software applications.
Preparing various project management reports to monitor project status during construction.
Preparing for and participating in project construction meetings and others as required
Providing general administrative support as requested by Project Managers, Principals, project team members and other Construction Administration Coordinators as necessary.
Communicating with clients, design team members, and others as required.
Oversee and supervise Construction Administration Coordinators as necessary.