Sr Conference Planner, Speaker Sourcing & Management

Gartner•Irving, TX

9h•$55,000 - $83,000•Hybrid

About The Position

The Senior Conference Planner for Speaker Sourcing and Management is a critical role which supports the onboarding and logistical coordination for our invited guest keynotes and case study speakers at Gartner Conferences. This role is integral to the operational efficiency and effectiveness of the Gartner Speaker and Sourcing Management team. This role will report into the Sr. Manager, External Speaker Management who will oversee executive speaker sourcing strategy.

Requirements

Bachelor’s degree preferred
2-3 years professional work experience
High sense of urgency and ability to prioritize
Excellent customer service and communication skills
Exceptional attention to detail
Proactive problem-solving skills
Proven ability to master new systems and tools
Outstanding written and verbal communications skills

Responsibilities

Own the coordination and pre-conference preparation for all executive speakers including ensuring speaker meets all legal requirements, collecting marketing materials and slideware.
Systems, database, and spreadsheet management
Effectively communicate speaker permissions and expectations with internal teams such as content, housing, registration, and program management.
Ensure deadlines are met by both speaker and internal teams
Screen submissions for potential speakers
Host guest speakers and manage an exceptional onsite experience
Proactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experience
Assist with strategic projects to help shape the operations of the organization