Sr. Buyer

City of Galveston•Galveston, TX

1d•Onsite

About The Position

Under limited supervision, the Senior Buyer is responsible for leading the procurement of diversified technical materials, equipment and services on a competitive base for the City and/or department in accordance with City and departmental policies and procedures and/or specification requirements.

Requirements

Knowledge of City organization, operations, policies, and procedures.
Knowledge of local and state purchasing laws and ordinances governing purchasing.
Knowledge of City codes and ordinances.
Knowledge of principles and practices of contract management and administration.
Knowledge of principles and practices of administrative management.
Knowledge of principles and practices of effective employee supervision.
Knowledge of business and personal computers, and spreadsheet software applications.
Ability to handle situations requiring diplomacy, fairness, firmness and sound judgment.
Ability to provide effective work teams and efficient customer service.
Ability to analyze and process purchasing requisitions and vouchers and provide effective purchasing decisions.
Ability to understand and apply City policies and procedures, and applicable state and federal regulations.
Ability to explain City policies and procedures.
Ability to establish and maintain cooperative working relationships with all levels within the City.
Ability to communicate effectively verbally and in writing.
A minimum of four years' experience in a purchasing department or closely related environment is required.
Possession of a valid Texas Driver’s License.

Nice To Haves

A Bachelor's degree, with an emphasis in Business or Accounting is preferred.
Experience in a municipal or other governmental setting is preferred.
Professional buying experience maybe substituted for the above education requirement.
Certification by a recognized professional organization is preferred, including: Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (C.P.M.), Certified Public Purchasing Officer (CPPO), and/or Certified Professional Public Buyer (CPPB).

Responsibilities

Assists buyers and other support staff, assigns and evaluates work, trains, and provides guidance to staff.
Perform City wide training to employees on how to utilize the City’s Enterprise Resource Planning Software System (Workday) for procurement.
Perform City wide annual training to employees on P-Cards, Contracts and Purchasing.
Reviews purchase orders, contracts and bid specifications for completeness, accuracy and compliance with City and departmental policies and procedures.
Conducts pre-bid meetings and distributes bid invitations.
Advertises and sets bid opening dates.
Nurtures and improves vendor relationships; creates efficiencies for procurement processes; and fully understands all intricacies of conducting business with suppliers.
Assists the Purchasing Manager in coordination of activities involved with procuring goods and services such as raw materials, equipment, tools, parts, supplies, advertising, and various services for the organization.
Analyzes contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and organizational policies.
Prepares, solicits, issues, reviews, tracks and completes all of the respective paperwork for the City’s formal bidding process for RFP’s, Bids, RFQ’s and Exclusive Acquisition Justifications.
Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; and performs other duties as required or assigned.
Review requisitions and expedites the delivery of goods to customers.
Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency.
Other duties as assigned.