Sr. Business Coordinator - Clear Lake Campus

University of Texas Medical Branch (UTMB)•Webster, TX

2d•Onsite

About The Position

This position provides administrative support at the executive level, ensuring smooth and seamless service in the executive office by managing day-to-day activities. The role involves financial and HR-related tasks, customer service, and miscellaneous duties to support the team and projects. The Sr. Business Coordinator will maintain financial stability, prepare reports, manage accounts, and participate in budget discussions. They will also provide staff assistance in HR policy development and serve as a liaison with the Human Resources department. Customer service involves working with customers to improve reports and anticipating executive needs. Miscellaneous duties include staying current with policies, facilitating process changes, providing team support, assisting with projects, and ordering supplies.

Requirements

Bachelor’s degree or equivalent
2 years of office related experience

Nice To Haves

Experience managing executive calendars
Experience with Human Capital Management (HCM) systems
Proficiency in Microsoft Excel, PowerPoint, Teams, and Outlook
Experience preparing meeting minutes and maintaining documentation
Strong organizational skills with demonstrated follow-through
Ability to manage multiple priorities and multitask in a fast-paced environment
Experience with financial reconciliations
Good overall knowledge of “expert” skills
Good overall knowledge of Non-Exempt Administrative Support role skills

Responsibilities

Maintain financial stability through effective and accurate inventory control and cost analysis.
Compile and prepare detailed financial, statistical, and annual reports.
Prepare comparative analysis reports and statements reflecting variations in expenditures and revenues.
Conduct cost studies and monitor the process' charge structure/billing system.
Monitor the process' accounts receivable and posting of revenues.
Analyze financial data and initiate appropriate action when necessary.
Develop and maintain annual accounting and budget reports.
Identify variances in expenditures and make recommendations for resolution.
Participate in process budget discussions and develop process budgets.
Participate in service center business plan discussions and develop business plans.
Train others in financial duties and responsibilities.
Provide staff assistance in the development and interpretation of Human Resources policies and procedures.
Facilitate the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
Serve as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues.
Work with customers to provide improved reports.
Anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
Provide administrative support tasks at the executive level.
Ensure smooth and seamless service in the executive office, managing day-to-day activities.
Think independently and make decisions as necessary.
Interface with leadership at UT Components, city, and/or state government agencies or outside vendors.
Stay current with applicable policies, procedures, rules and regulations.
Recommend, initiate, and facilitate the collaborative development of team process change and new programs.
Provide team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
Assist in process projects by coordinating activities, maintaining records, and reporting on status.
Initiate action plans to develop skills and knowledge that will provide team/area leadership and direction.
Order and distribute supplies.
Perform related duties as required.