Sr. Billing Associate (Collections)

RR Donnelley•Wheeling, WV

2d•Onsite

About The Position

The Sr. Billing Associate (Collections) will assist in managing day-to-day collections operations for firm partners and will establish and maintain a system of monitoring and encouraging cash receipts. This involves getting all billing admins and Billing Attorneys to focus on collections, to include follow- up on past due invoices, communicating with clients and preparing status reports. Monday-Friday 8am-4:30pm ( denotes an “essential function”)

Requirements

Associate Degree or advanced degree preferred with concentration in Business, Accounting, or Finance. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
2 or more years hands-on collections experience preferably in a law firm environment or professional services industry
Ability to provide high level of customer service in a fast-paced environment
Ability to handle a high volume of tasks maintaining attention to detail and prioritizing as necessary
Ability to keep up with a fast-paced environment with keen insight in prioritizing to achieve firm collections targets and goals
Excellent organizational, interpersonal and communication skills, and ability to work with all levels of personnel within the firm, including Managers, Directors, and Chiefs
Advance proficiency with pivot tables and ability to analyze numbers within complex spreadsheets
Excellent time and task management skills
Must be resourceful in developing alternative solutions and meeting deadlines in a real time, fast paced environment

Nice To Haves

ARCS, Star Collect, Aderant, Elite or Legal Billing System experience preferred

Responsibilities

Responsible for monitoring and collection of outstanding invoices through direct contact and follow-up with each partner and client as assigned and pursuant to firm policy to ensure timely remittance.
Generate and/or revise monthly client reminder statements as outlined pursuant to firm policy and departmental procedures.
Provide reports reflecting accounts receivable analyses, DSO, potential and existing bad debt reserves, agreed upon metrics and key performance indicators based on established frequency or as requested.
Provide budgeting, forecasting and ad hoc reporting specific to client needs, including participating in meetings with firm management.
Work closely with senior management and report on daily activities to resolve issues before they impact collections results.
Create estimates of projected collections and adhere to client deadlines; provide rolling updates regularly throughout the month.
Prepare documents for write-off of accounts receivable adhering to the firm’s approval policy.
Assist in transitioning matters handled by departing attorneys to other attorneys of the Firm; determine which matters are inactive to facilitate matters to be closed where appropriate; work with the departed attorney to collect open invoices.
Research and monitor unapplied payments.
Monitor payment arrangements to ensure compliance with payment terms.
Develop strong working relationships with assigned Partners to provide best in class customer service support for all related client collection needs.
Identify problems or issues in processes and implement solutions bringing bottom line results.
Meet or exceed all assigned deadlines.
The daily make-up of tasks for this position may vary depending on the client or department’s needs.