Sr. Associate, In-House Media Operations

Pfizer • Lake Forest, IL

3d • $82,700 - $137,900 • Hybrid

About The Position

The Sr. Associate, In-House Media Operations, supports Pfizer’s Integrated Media & Engagement Team in executing financial operations and maintaining budget discipline across in-house programmatic, search and social media investments. This role plays a key part in maintaining budget discipline, ensuring financial accuracy, and supporting compliance with internal governance standards. This position requires strong analytical skills, attention to detail, and the ability to work independently while collaborating across teams. The Senior Associate will contribute to budget tracking, reconciliation, and reporting, and will help implement process improvements that enhance operational efficiency.

Requirements

• Bachelor's degree with at least 2 years of experience; OR a master's degree with more than 0+ years of experience; OR an associate's degree with 6 years of experience; OR a high school diploma (or equivalent) and 8 years of relevant experience.
• 3–4 years of experience in financial operations, media finance, or budget coordination.
• Proficiency in Excel and familiarity with financial systems (e.g., SAP, Prisma, or similar).
• Strong organizational and analytical skills, with attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced, cross-functional environment.
• Effective communication skills, including experience presenting financial data to stakeholders.
• Demonstrated interest in media operations, financial governance, or digital marketing finance.
• Comfort with ambiguity; ability to act without having the total picture.
• Permanent work authorization in the United States.

Nice To Haves

• Experience in digital media, media agency operations or ad operations
• Experience and understanding of campaign management platforms including advanced knowledge of – Media Ocean (PRISMA), Google Campaign Manager (CM360), Google Ads, Facebook Ads Manager, and digital media platforms

Responsibilities

• Manage vendor invoice processing and payment tracking with a high degree of accuracy.
• Lead monthly invoice QA and reconciliation efforts, ensuring data integrity and timely resolution of discrepancies.
• Maintain organized documentation to support audits and financial reviews.
• Monitor and update budget allocations, forecasts, and actuals across media campaigns.
• Prepare and refine budget tracking templates and reports for internal stakeholders.
• Support financial submissions for monthly, quarterly, and year-end closes.
• Administer financial systems such as Prisma and internal platforms, ensuring data consistency and usability.
• Collaborate with media activation and finance teams to align workflows.
• Assist in implementing and optimizing operational processes that support media investment lifecycle.
• Ensure adherence to Pfizer’s financial policies and procedures.
• Support documentation and reporting for compliance and audit readiness.
• Identify and escalate process gaps or risks to leadership.

Benefits

• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
• Paid vacation, holiday and personal days
• Paid caregiver/parental and medical leave
• Health benefits to include medical, prescription drug, dental and vision coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree