Sr Administrative Coordinator

Gilead Sciences • Foster City, CA

2d

About The Position

Gilead's mission is to discover, develop, and deliver therapies that will improve the lives of patients with life-threatening illnesses worldwide. The Senior Administrative Coordinator will support the SVP of FP&A and VP, Commercial Finance as well as the FP&A Leadership Team, with primary support for an SVP lead (~300 total employees).

Requirements

• MA/MA and 0+ years relevant experience; OR BA/BS and 2+ years relevant experience; OR AA and 4+ years of relevant experience; OR High School diploma and 5+ years of relevant experience

Nice To Haves

• Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity
• Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
• Effectively organizes team resources around top priorities and influences to get things done
• Strong business acumen and demonstration of business knowledge
• Anticipates business needs and identifies focus areas in support of business objectives
• Exercises discretion to make decisions on behalf of the leader/organization on areas of influence
• Acts as a team player that collaborates and networks both within and outside of specific site/function/geography
• Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
• Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.
• Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.

Responsibilities

• Understand the goals and objectives of FP&A to contribute to its attainment and to help implement them into the culture of the department.
• Resource to other administrative assistants and is cross trained to provide backfill support.
• Strategically analyze business operational processes by gathering data to implement solutions; streamline procedures and update policies as needed.
• Strong organizational skill is required.
• Experienced and comfortable dealing with high level executives as well as others in a professional manner.
• Customer service oriented.
• Proactively helpful and supportive to all stakeholders.
• Can do attitude.
• Solutions oriented, while providing clear justifications.
• Work under minimal supervision while receiving occasional direction from manager to perform non-routine job responsibilities and duties.
• Provide full range of administrative support for the Senior Vice President, FP&A and VP, Commercial Finance and overall coordination across the global team
• Proactively maintain daily calendars for SVP and VP, including schedule changes and conflicts.
• Effectively prioritize workload and independently resolve conflicts related to meeting multiple deadlines.
• Plan, coordinate, and implement large number of events, including catering, of various types and sizes, such as department meetings, team building events and other meetings.
• Organize travel arrangements, prepare full travel agenda, and include pertinent travel/event material package for SVP and VP.
• Schedule interviews, which may include travel arrangements for non-local candidates.
• Proactively coordinate and facilitate leadership team meetings; provide limited PowerPoint support for meetings, as needed.
• Efficiently manage multiple ad hoc projects of various sizes, while delivering results within timeline.
• Strong project management and multitasking skill is required.
• Requires proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint).
• Strong written & verbal communication.

Benefits

• This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
• Benefits include company-sponsored medical, dental, vision, and life insurance plans.
• For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing
• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree