Sr. Administrative Assistant

University of Miami•Miami, FL

19d•Onsite

About The Position

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. This role supports department and/or department leadership with daily clerical tasks, collects, reviews, and analyzes complex and/or confidential data, and prepares reports, charts, budgets, and other presentation materials. The assistant responds to or routes non-routine, priority, or confidential inquiries, plans meetings, and takes detailed minutes as needed. They also answer phone calls, provide information, schedule appointments, update calendars, and make travel arrangements. Composing and typing correspondence, creating spreadsheets and presentations, greeting visitors, and maintaining the department filing system are also key duties. The role requires adherence to University and unit-level policies and procedures and safeguarding of University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

High school diploma or equivalent
Minimum 3 years of relevant experience
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Nice To Haves

Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Supports department and/or department leadership with daily clerical tasks.
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.