Sr. Administrative Assistant

Johnson & Johnson • New Brunswick, PA

2d • Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role can be in Springhouse, PA, La Jolla, CA, Raritan, NJ, Titusville, NJ or New Brunswick, NJ. The Executive Administrative Assistant will be responsible for providing administrative support to the functions within the Global Development organization and supporting and/or leading business support projects.

Requirements

• A high school diploma and at least four years of administrative experience are required
• Experience leading business-support projects is required.
• General systems proficiency, learning agility, and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) are required.
• Experience managing multiple complex Outlook calendars and scheduling on-site and off-site meetings is required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Flexibility to accommodate changing schedules and international time zones is required.
• Excellent verbal, written, and interpersonal communication skills are required.
• A strong sense of urgency, professionalism, organization, judgment, and reasoning ability is required.
• Must be a collaborative team player who can partner with all organizational levels, coordinate with administrative colleagues, multitask, and work with minimal supervision in a dynamic, fast-paced environment.

Nice To Haves

• an associate degree is preferred.
• Experience supporting managers with global responsibility is preferred.
• Experience with Ariba, Aravo, or a related accounts-payable system, and with Concur or a related travel-and-expense system, is preferred.
• Experience with SharePoint, Zoom, Teams, finance systems (for example, Beacon or One Supply), and HR systems (for example, OurSource or Workday) is preferred.

Responsibilities

• Manage a highly complex business calendar with a keen sense of prioritization and time management to maximize effective use of time while maintaining a friendly, accessible atmosphere with colleagues and external partners.
• Coordinate departmental senior leadership meetings and related leadership activities.
• Collect and consolidate management data and reports to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate domestic and international travel and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and off-site events.
• Interact with all levels of management and handle highly confidential documents and materials.
• Exercise independent discretion and judgment to solve complex project-, department-, or division-related problems.
• Coordinate staff hiring and onboarding activities.
• Coordinate contracts, agreements, and purchase orders.
• Lead or support key departmental or organizational business-support projects, such as facility moves, onboarding-process improvements, and the Administrative Assistant Community of Practice.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED