Sr Administrative Assistant - Hybrid in Basking Ridge, NJ or Schaumburg, IL

UnitedHealth Group • Basking Ridge, NJ

19h • Hybrid

About The Position

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.
We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support within Optum Technology, with a primary focus on supporting the CIO and partnering closely with a centralized EA team. This role requires expert calendar management, travel and logistics coordination, and discretion in handling confidential information in a fast-paced, highly matrixed environment.
Work location: Basking Ridge, NJ or Schamburg, IL (on-site/hybrid expectations aligned to local office needs)

Requirements

• High school diploma or GED
• 3+ years of progressively responsible administrative support experience, including direct support to senior leaders (VP level or above preferred)
• Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities
• Travel coordination experience (domestic and international), including flight logistics and complex itineraries
• Expense management experience, including reconciliation and timely submission of expense reports
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint
• Demonstrated professionalism and discretion when handling confidential information and engaging with senior stakeholders
• Centralized EA model experience supporting senior leaders and partnering effectively with other administrative professionals
• Multi-leader support experience, including balancing competing priorities in a complex, matrixed organization
• Corporate travel and expense systems experience, including invoice processing
• Collaboration and knowledge tools proficiency (SharePoint, OneNote, Teams) to maintain well-organized, accessible information
• Mentoring/onboarding experience to support administrative best practices and team continuity

Nice To Haves

• Experience supporting multiple leaders simultaneously
• Experience working in a large, matrixed organization
• Experience using Concur, Ariba, AMEX global travel expense systems
• Demonstrated familiarity with SharePoint, OneNote, or other collaboration tools
• Reside in the Basking Ridge, NJ or Schaumburg, IL area

Responsibilities

• Provide direct administrative support to senior leaders, in a high-volume, high-priority environment
• Manage complex calendars across multiple time zones, resolving frequent meeting conflicts by understanding leader priorities and anticipating schedule needs
• Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments
• Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes as needed
• Plan and support meetings (virtual and in-person), including scheduling, agendas/materials, room/technology coordination, and follow-ups
• Maintain organized files and reference materials
• Handle sensitive information with discretion; represent leaders professionally with internal and external stakeholders

Benefits

• comprehensive benefits package
• incentive and recognition programs
• equity stock purchase
• 401k contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED