Sr. Administrative Assistant - AZ - College of Dental Medicine

Midwestern University•Glendale, AZ

10d•Onsite

About The Position

The Senior Administrative Assistant provides general administrative and office support for the Department of Dental Medicine. The position reports to the Assistant to the Dean of the College of Dental Medicine.

Requirements

High school diploma or GED is required with one year certificate from college or technical school and/or Associate degree preferred.
Minimum of 3-5 years relevant work experience required.
Experience working in a team and customer service-oriented environment.
Excellent written and verbal communication skills.
Basic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to interpret bar graphs.
Regular, predictable, in-person attendance and be able to work in a constant state of alertness and safe manner.

Responsibilities

Provide administrative support to the Assistant to the Dean, Associate Dean of Preclinical Education, Preclinical Program Directors, Full-time faculty, Part-time faculty, Dispensary staff, and Students of the College of Dental Medicine, including: New hire instruction in network, electronic file use, etc.
Submit IT/Maintenance help request
Answer telephones and direct messages appropriately
Respond to emails and distribute mail
Arrange meetings and schedule room use
Prepare meeting minutes and distribute materials
Create and maintain an updated and accurate calendar of events, activities, rotations, and meetings as outlined in student quarterly and annual calendars.
Act as point of contact for prospective students and current students in various aspects of their dental education.
Maintain office supplies/materials
Preparation of a variety of technical, statistical, financial, and narrative reports, letters, memoranda, and other written correspondence and materials
Operate standard office equipment to include multi-line telephone system, facsimile machine, computer, printer and scanner, and photocopy machine.
Perform routine and complex administrative functions including word processing correspondence, memos, filing, calendars, and reports using OneDrive cloud and Microsoft office apps (Outlook, Word, Excel, PowerPoint, Teams, etc.)
Provide for the organization, administration, security, confidentiality, and retention of records for faculty, staff, and students.
Provide full support in the use of the Canvas platform to set up courses and modules, create/maintain access for faculty, staff and students each quarter, create quizzes and tests, enter grading, and provide reports.
Perform testing duties to include: Create tests and coordinate test times/locations, Prepare material for students to study, Act as a point of contact for test-related issues, Assist in tabulating, entering and proofing for accuracy competency/practical test score grades
Provide assistance to students including: Assist drop-ins with questions/concerns, Schedule appointments, student/mentor meeting with faculty, Relay information from faculty to students via email communications, Schedule rooms for student group meetings
Coordinate with Clinical administrative support staff: Assist with special events as needed
Register incoming visitors.
Other duties as assigned

Benefits

medical, dental, and vision insurance plans
life insurance
short/long term disability
pet insurance
flexible spending accounts including healthcare reimbursement and child/dependent care account
competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days
403(b) retirement plan
tuition reimbursement
child care subsidy reimbursement program
identity theft protection
employee assistance program
wellness facility on-site with a fully equipped fitness facility