Sr. Administrative Assistant

Barrett Distribution Center•Franklin, MA

39d•Onsite

About The Position

The Senior Administrative Assistant, under the general supervision of the Barrett Executive, provides a high level of day-to-day administrative, organizational, and clerical support. This role manages the Executive’s calendar, correspondence, meeting logistics, and travel arrangements, and handles confidential information with discretion. This position works in-office in our Franklin facility Monday through Friday, from 8am-5pm. The compensation range for this position is $28-$35 per hour, depending on experience.

Requirements

High school diploma required
Minimum of three (3) to five (5) years of progressively responsible administrative experience, ideally including experience supporting senior leadership.
Extremely proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new or updated software.
Must demonstrate excellent verbal and written communication skills, strong organizational skills, and close attention to detail.
Strong time management skills with a proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to exercise discretion and sound judgment when handling confidential and sensitive information.

Nice To Haves

Associate degree preferred

Responsibilities

Manages the Executive’s calendar; schedules and coordinates appointments, meetings, and conference calls, proactively identifying and resolving scheduling conflicts.
Screens and prioritizes incoming calls, emails, and visitors for the Executive, responding directly when appropriate and routing more complex or sensitive matters accordingly.
Drafts, formats, and proofreads correspondence, memos, reports, and presentations in Word, Excel, and PowerPoint on behalf of the President.
Arranges travel itineraries and accommodations for the Executive; prepares related expense reports and tracks against budget.
Schedules meetings; prepares and distributes agendas and supporting materials; arranges meeting space and logistics; captures and distributes meeting notes/minutes as needed.
Maintains and organizes the Executive's files, records, and contact lists, ensuring appropriate confidentiality, security, and ease of retrieval.
Handles sensitive and confidential information with sound judgment and discretion.
Coordinates with other administrative staff, department leaders, and external contacts to gather information or facilitate the Executive’s requests.
Assists with planning and execution of company events, meetings, and special projects as assigned by the Executive.
Performs general office administrative tasks including data entry, filing, document reconciliation, and ordering of supplies.
Proactively identifies opportunities to improve office workflows and administrative processes and helps implement resulting improvements.
Performs other duties as assigned.