Sr. Administrative Assistant

Under Armour•Baltimore, MD

14d•$50,000 - $65,000•Hybrid

About The Position

We are looking for a Sr. Administrative Assistant to support executives in their daily administrative duties and beyond. The ideal candidate will be organized, energetic, proactive, and passionate about not just Marketing and Communications – but the Under Armour brand. The Administrative Assistant will be responsible for managing the Executive’s day-to-day calendar, be able to work under pressure, and have the willingness to go above and beyond their outlined duties.

Requirements

Must possess a service-oriented mindset and positive attitude
Ability to work outside of standard working hours when needed
Ability to work proactively
Ability to interact with Executives on a professional and personal level
Ability to work in a fast-paced environment with the ability to multi-task and remain calm under pressure.
Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of the Executive.
Flexible with change and able to shift gears quickly.
Possess good judgment for when you need to make decisions on behalf of your Executive
Strong organizational skills and attention to detail
Strong Communication skills. Able to express facts and ideas in writing in a clear, convincing, and organized manner
Listen effectively and clarify information as needed
Have knowledge around basic IT items
Willing to go above and beyond
Have an open mind, and know that this job can go beyond being an assistant
Be able to network in company, and make strong connections amongst cross-functional teams

Nice To Haves

Communications or Marketing preferred
Experience supporting Communications teams would be preferred and will help you excel in this role

Responsibilities

Responds to sensitive and highly confidential information with discretion and professionalism
Maintain and prioritize the Outlook Calendar on daily, weekly and monthly basis – avoid meeting overlaps, be protective of executive’s time
Coordinates and arranges meetings, prepares agendas, reserve and prepares facilities, and when needed, takes meeting notes
Coordinate travel and create travel itineraries for Executives
Complete and submit expense reports timely
Organizes and maintains file system, files correspondence, and other records.
Prepares outgoing emails to executive’s organization
Willingness to be flexible in staying late and working at offsite events if needed
Compiles information and creates presentations in Microsoft Power Point/ Keynote if needed.
Be able to pull reports, articles, company information, etc.
Help the Executive’s team with tasks as needed
Update team/department on company housekeeping items
Be able to support more than one Executive when needed
Work with other marketing admins and other department admins to schedule meetings, align executives’ calendars, and stay up to date on what is happening cross functionally
Orders and maintains supplies and arranges for equipment maintenance for team.
Help team onboard new teammates
Other duties may be assigned