Sr. Administrative Assistant

Docusign • San Francisco, CA

11h • Hybrid

About The Position

We are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours since the position will be based in the PST zone, and collaborative with a positive attitude. You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives' time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast-paced and exciting environment.
This position is an individual contributor role reporting to the Group Vice President, Commercial Sales.

Requirements

• 4+ years of relevant experience
• Experience working at a start-up or rapidly-growing company
• Experience maintaining confidentiality and practicing discretion in your everyday work
• Experience with Concur, NetSuite, and Slack applications
• Experience with Google Suite, Microsoft, and Zoom applications
• Located in PST time zone

Nice To Haves

• Enthusiastic, self-motivated and with a can-do attitude
• Able to manage multiple executives with different working styles
• Excellent communication skills
• Highly organized and detail-oriented
• Strong work ethic and high level of integrity
• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly
• Experience in supporting Sales Teams and Executives

Responsibilities

• Provide high level executive support managing executives' calendars, including scheduling internal and external meetings and resolving scheduling conflicts
• Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs
• Participate in execs' meetings when appropriate, take meeting notes and follow up on action items
• Prepare presentation materials (primarily using Google Slides) for executives' meetings or other important internal and external meetings
• Assist organizing departmental All Hands when requested
• Arrange domestic and international travel
• Prepare expense reports and monthly reporting for department purchasing credit card in a timely fashion
• Create and manage purchase orders
• Coordinate logistics for off-site or virtual meetings and team-building events
• Maintain updated team alias and distribution lists, Slack channels, and shared team folders
• Manage onboarding schedule for new senior leaders
• Perform other admin-related tasks and projects as assigned
• Act as back-up to other Executive Assistants at Docusign as needed

Benefits

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed