Sr Administrative Assistant

Wayne Farms•Laurel, MS

8d•Onsite

About The Position

The Sr Administrative Assistant provides administrative support, report generation and file maintenance for VP and/or Sr. Director in assigned departments.

Requirements

Associate’s degree in Business or other relevant discipline
Administrative Assistant Certificate and education combination may be substituted for degree
Minimum four (4) years relevant clerical experience
Experience providing administrative support to senior leadership preferred
Strong customer focus with the ability to communicate with internal and external customers in a timely and professional manner
Exceptional communication, both verbal and written
Attention to detail
Ability to resolve issues efficiently and effectively
Proficient computer skills in Microsoft Suite (Word, Excel, Powerpoint) applications
Self-starter who demonstrates strong initiative and sense of urgency
Ability to work in a fast paced environment
Strong organizational skills with the ability to prioritize and manage multiple projects while maintaining attention to detail
Strong customer-centric attitude, high energy level and a strong sense of urgency
Follow and ensure others follow departmental and company safety policies and programs

Responsibilities

Serve as central point of contact for assigned department(s) (i.e. Quality Assurance & Food Safety, Safety and Health, Fresh Sales, Prepared Foods, etc).
Manage and prioritize information flow (i.e. phone calls, emails, mail, etc.) and disseminate and/or relay information as appropriate
Manage calendar for VP and & or Senior director, arrange travel, meetings, events, etc. effectively and efficiently utilizing company resources and time
Manage departmental files, accurately filing documents in a timely manner.
Maintain confidentiality with all departmental tasks (i.e. materials, information, recalls, drug & alcohol results, employee health information, pricing, formulas, costs, etc.)
Assist department with all functions such as organization of required meetings, scheduling training
Organizing, revising and updating policy materials and operating manuals as needed
Prepare meeting agendas, follow-up on agreed action items
Compile, analyze and record information; prepare reports (i.e. Regulatory data, QA & Safety customer performance); disseminate to appropriate personnel as required
Conduct analytical projects and/or other sensitive data; compile data, resolve discrepancies and create presentations for meetings as required
Request, update and renew certificates of insurance
Manage requisition and purchase process as related to department, monitoring requisitions and purchase orders
Prepare correspondence, documents and presentations as requested
Perform additional relevant duties as assigned