Sr. Administrative Assistant

Ocular Therapeutix • Bedford, MA

13h • Onsite

About The Position

Ocular Therapeutix, Inc. is a biopharmaceutical company focused on the formulation, development, and commercialization of innovative therapies for diseases and conditions of the eye using its proprietary bioresorbable hydrogel-based formulation technology, ELUTYX™. The company has built a robust product pipeline of drug delivery solutions designed to reduce the complexity and burden of the current standard of care, aiming to become a leader in the ophthalmic space. Headquartered in Bedford, MA, Ocular Therapeutix strives to cultivate a strong culture where employees can flourish and achieve their career goals, encouraging out-of-the-box thinking, cross-functional collaboration, and creativity. The Sr. Administrative Assistant position, located in the Bedford, MA office, will provide high-level administrative support to up to three executives and their departments, external stakeholders, and internal teams. This role encompasses managing calendars, proactive problem-solving with strong decision-making capabilities, creating and editing presentations, coordinating domestic and international travel, organizing meetings, processing expense reports, and general office operations. Additionally, the assistant will help with local corporate events throughout the year. The role operates within a dynamic, fast-paced, and matrixed organization, requiring a flexible and proactive approach to supporting senior executives and demonstrating exceptional organizational and communication skills to manage daily changing priorities and interactions with high-level stakeholders.

Requirements

• Bachelor’s Degree or equivalent required.
• Minimum of 5-7 years of senior-level administrative support experience, preferably in a pharmaceutical or biotech setting.
• Proven experience in coordinating both domestic and international travel, with a strong ability to manage complex schedules.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and a high level of confidence in learning new software systems for databases and spreadsheets.
• Excellent written and verbal communication skills, with strong proofreading, editing, and business correspondence capabilities.
• Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively under tight deadlines.
• Strong ability to handle confidential and sensitive information with discretion and professionalism.

Nice To Haves

• 3 years of experience in providing executive support.
• Experience in the pharma/biotech or healthcare industries.
• Demonstrated ability to work effectively in a matrixed environment.

Responsibilities

• Provide high-level administrative support three senior executives, including calendar management, communication coordination, and organizing internal and external meetings.
• Coordinate domestic and international travel logistics, including air, ground transportation, and lodging, for senior executives, with a focus on efficiency and cost-effectiveness.
• Handle complex scheduling for off-site meetings, negotiate with venues, and ensure all logistical needs are met.
• Process invoices, purchase orders, and expense reports, ensuring accuracy and compliance with company policies.
• Manage and organize confidential and sensitive information for the C-suite, ensuring compliance with legal and ethical standards.
• Demonstrate advanced proficiency in Microsoft Office and various business software, with the ability to adapt to new tools and technologies as needed.
• Manage office supply orders and ensure remote offices for executives are adequately supplied and maintained.
• Actively contribute to special projects as needed, supporting cross-functional teams and assisting with administrative training when required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 101-250 employees