Sr. Administrative Assistant
About The Position
The Sr. Administrative Assistant will provide administrative support to the Sr. Director(s) of AI Platform and Foundry. Key responsibilities include extensive scheduling and calendar coordination using Outlook, coordinating domestic and international travel arrangements, and managing requests for internal and external commitments. The role also involves coordinating special projects such as team off-sites, team building activities, and all-hands meetings. The assistant will manage team access to shared databases, handle purchase orders, and create and edit agendas, reports, and other documents to support organizational objectives. Additional duties include submitting and maintaining expense reports, managing staff meeting agendas, capturing key outcomes and actions, and regularly collaborating with cross-functional Administrative & Executive Assistants. The position requires an individual who can identify opportunities to streamline efforts and improve processes, and who can handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure. This is a contract position, with a hybrid schedule requiring 2-3 days onsite in San Jose, CA.
Requirements
- 5+ years of experience in coordination, administrative, or operations capacity
- Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
- Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
- Demonstrated ability to quickly turn around projects with polish and accuracy
- Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
- Work effectively with minimal direction, take initiative, and follow through
- Proven ability to assess and prioritize conflicting demands
- Must handle confidential information with integrity and exercise discretion
- Highly organized with strong communication and writing skills
- Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
- Ability to work well with all levels of management, staff, and outside contact
- Ability to work regularly onsite at the Adobe San Jose location required
- Flexibility to work outside normal business hours as dictated by business needs.
Responsibilities
- Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
- Extensive scheduling and calendar coordination (Outlook)
- Coordinate travel arrangements, domestic & int’l
- Filter and manage requests for internal & external commitments
- Coordinate special projects including team off-sites, team building activities and all hands meetings
- Managing team access to shared databases, handling purchase orders
- Creating and editing agendas, reports, and other documents to support organizational objectives.
- Submit and maintain expense reports
- Manage staff meeting agendas as well as attend and capture key outcomes and actions
- Regularly collaborate with cross-functional Administrative & Executive Assistants
- Look for opportunities to streamline efforts and improve processes
- Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
Benefits
- IntelliPro provides a comprehensive benefits package, all subject to eligibility.
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What This Job Offers
Career Level
Senior
Education Level
No Education Listed
Number of Employees
101-250 employees
