Sr. Administrative Assistant

Johnson & Johnson • Titusville, NJ

3d • Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ. This position may require up to 10% travel. At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere. The Senior Administrative Assistant will provide high-level administrative support to the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology and their team members. Both teams are located within the larger sector of Strategic Customer Group (SCG). The incumbent will be required to exercise autonomy, discretion, and sound judgment when managing complex priorities, sensitive information, and time-critical deliverables.

Requirements

• High school diploma required
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

Nice To Haves

• Associate degree in business administration, communications, or a related field preferred.

Responsibilities

• Manage complex and dynamic calendars and arrange meetings
• Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
• Manage highly confidential correspondence, rosters, distribution lists, and org charts
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• Provide administrative support for VP, Senior level leaders, and team members
• Initiate and manage departmental purchasing cards and related procurement activities
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint and TEAMS
• Prepare and edit organizational charts and update distribution lists
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• Coordinate recruiting activities and communications
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED