Sr Administrative Assistant, Perioperative Services

UT Southwestern Medical Center • Dallas, TX

9d • Onsite

About The Position

The Department of Perioperative Services is currently recruiting for a Senior Administrative Assistant to provide support to the Chief CRNA, Assistant Chief CRNA, and anesthesia staff. This role involves frequent interaction with hospital executive leadership, requiring a high level of professionalism. The position offers excellent customer service in-person and by phone, ensuring responsive communication with staff, physicians, and the public. Key responsibilities include managing timekeeping for payroll, agency invoicing, and financial reporting for designated areas. The role also involves tracking employee training, licensure, and certification compliance, assisting with office staffing needs, and supporting other staff as needed. Effective communication, relaying information, and resolving issues are crucial. The Senior Administrative Assistant will handle multiple administrative tasks including calendar support, supply management, data entry, and coordination with other departments. Additionally, the role requires attending and supporting meetings, including taking and distributing minutes. This position is 100% on-site at Clements University Hospital, Monday to Friday, 7:30 AM to 4:00 PM.

Requirements

• High School Diploma or equivalent
• 3 years to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling.
• May consider higher education completed in lieu of minimum requirements.

Nice To Haves

• College degree

Responsibilities

• Provide support to the Chief CRNA, Assistant Chief CRNA, and anesthesia staff.
• Interact with hospital executive leadership frequently, requiring a high level of professionalism.
• Provide excellent customer service in-person and by phone, ensuring responsive communication with staff, physicians, and the public.
• Manage timekeeping for payroll, agency invoicing, and financial reporting for designated areas.
• Track employee training, licensure, and certification compliance.
• Assist with office staffing needs and support other staff as needed.
• Communicate effectively, relaying information and resolving issues.
• Handle multiple administrative tasks including calendar support, supply management, data entry, and coordination with other departments.
• Attend and support meetings, including taking and distributing minutes.
• Perform other duties as assigned by management.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED