19121 Sr Administrative Assistant, Nuclear - Salem

PSEG•Lower Alloways Creek Township, NJ

2d•$67,200 - $106,400•Onsite

About The Position

The Sr. Administrative Assistant is responsible for performing a wide variety of administrative and secretarial services that are diverse and at times sensitive or confidential in nature. This position reports to and directly supports a Vice President, therefore duties require a broad knowledge of corporate functions and key personnel/external stakeholders. Incumbent must be able to work independently on assignments using judgment and initiative to research sensitive/confidential issues as they relate to the Vice President and the organization.

Requirements

High school diploma or G.E.D.
5+ years of experience performing office support and administration work within a medium to large sized organization (500+)
Advanced capabilities with Microsoft Word, Excel and PowerPoint
Willingness to learn new processes, procedures and software applications
Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government, and private companies
Ability to interact effectively with executive and senior management
Excellent organizational skills and ability to work independently using judgment and initiative to effectively handle multiple tasks simultaneously under pressure, with close attention to detail and in a thorough, accurate and timely manner
Strong customer/client focus and teamwork skills
Must meet and maintain nuclear requirements for Unescorted Site Access.

Nice To Haves

Prior demonstrated use of SAP, Concur and other company platforms

Responsibilities

Perform clerical duties that include typing and filing
Screen, direct and prioritize incoming correspondence and phone calls to appropriate parties
Maintain and coordinate leadership calendars
Provides direction and expertise for other team members on departmental and company processes
Supports on-boarding and off-boarding employees and contractors, establishing access and accounts, assisting with ordering technology equipment (laptops, monitors, cell phones, etc.)
Assists with departmental financial processes including purchase requests, travel requests, purchase orders, P-Card payments, invoice processing, POs work with procurement and general budget management activities
Responsible for administrative functions necessary to support the assigned work groups, including maintaining departmental files, updating project and budget information, tracking departmental deadlines, organizing conferences and meetings, processing expense reports and ensuring timely response and close-outs for information and data requests
Assist with vendor establishment and coordination with SAP vendor team