Sr Administrative Assistant II, Vascular Radiology

UT Southwestern Medical Center • Dallas, TX

19h • Onsite

About The Position

This position serves as the primary point of contact for the VIR clinical division and is responsible for providing front desk reception and administrative support to divisional leadership. This role ensures a professional, welcoming environment for visitors, faculty, staff, and guests while supporting the daily operational needs of the division. Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.

Responsibilities

• Managing front desk operations, greeting and assisting visitors, answering and directing phone calls, monitoring shared inboxes, handling incoming and outgoing correspondence, maintaining office organization, and supporting general administrative workflows.
• Calendar and meeting coordination, scheduling conference rooms, preparing presentations and meeting materials, documenting meeting minutes, tracking follow-up actions, coordinating catering and event logistics, and assisting with departmental communications.
• Processing travel arrangements and reimbursements, coordinating on-boarding activities for new faculty, maintaining office and break room supplies, and assisting with invoice and purchasing processes.
• Working closely with divisional leadership and administrative teams to ensure efficient office operations, excellent customer service, and timely completion of tasks while maintaining confidentiality and professionalism in all interactions.
• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED