Sr Administrative Assistant II, Nursing Administration

UT Southwestern Medical Center • Dallas, TX

4d • Onsite

About The Position

This role provides comprehensive, high-level administrative support to division leadership and faculty, with a strong focus on complex calendar management and daily operational coordination. Responsibilities include managing and prioritizing executive and faculty schedules, coordinating meetings (including logistics such as catering and materials), and resolving scheduling conflicts in a fast-paced environment. The position also involves arranging travel, processing expense reimbursements, and supporting administrative systems. Onecard reconciliation. Additional duties include preparing presentations and meeting materials, maintaining records such as CVs and CME documentation, assisting with onboarding, ordering supplies, and ensuring smooth communication across stakeholders. The ideal candidate is highly organized, detail-oriented, and adaptable, with strong communication skills and the ability to handle sensitive information with discretion. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and related administrative tools is essential, along with the ability to anticipate needs and support multiple leaders effectively.

Requirements

• High School Diploma or equivalent.
• 4 years of related work experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and related administrative tools is essential.

Nice To Haves

• May consider higher completed education in lieu of experience.
• Ability to handle sensitive information with discretion.
• Ability to anticipate needs and support multiple leaders effectively.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED