Sr Administrative Assistant II, Neurology

UT Southwestern Medical Center • Dallas, TX

11h • Onsite

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 75 full-time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. The department offers access to the latest innovative treatments in one of the most rapidly advancing fields of medicine and features an Advanced Comprehensive Stroke Center and a Level-4 NEAC Epilepsy Center. Through collaborations with the O’Donnell Brain Institute, the department is building state-of-the art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy. The Department of Neurology is seeking an experienced Administrative Assistant to join a highly productive and collaborative team. This position will be primarily responsible for travel coordination, expense reporting, calendar/schedule management, meeting coordination, and other general administrative support functions. Ideal candidates would have previous Administrative/Executive Assistant experience in an academic medical center or healthcare setting; preferably previous administrative experience at UT Southwestern.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.
• Excellent communication and customer service skills,
• Ability to interact with various communication and personality styles,
• Ability to effectively prioritize and manage time effectively,
• Possess a proactive and independent work ethics,
• Maintain excellent follow up/follow through,
• Ability to problem solve and think critically.

Nice To Haves

• Previous Administrative/Executive Assistant experience in an academic medical center or healthcare setting
• Previous administrative experience at UT Southwestern

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED