Sr. Administrative Assistant, IAS West

The Baldwin Group•Seattle, WA

1d•Onsite

About The Position

The Sr. Administrative Assistant performs administrative tasks in support of the business and/or specific colleagues. Tasks include managing calendars, handling information requests and incoming calls, preparing correspondence, scheduling meetings, generating reports and coordinating business-related functions.

Requirements

Excellent interpersonal and organizational skills
Is discreet and demonstrates the understanding of what it means to keep information confidential
Must demonstrate the firm's core values, exuding behavior aligned with the firm's culture
Strong verbal and written communication skills
Intermediate to advanced skills in MS Office products, specifically Word, Excel, and Outlook
Ability to learn the firm's AMS software for purposes of pulling and modifying reports
Must be able to lift/carry up to 25 lbs.
Ability to engage in walking, standing, and maneuvering around an office environment.
3+ years experience as an administrative or executive assistant supporting multiple people
High school diploma or equivalent required

Nice To Haves

Associate's or higher education preferred

Responsibilities

Coordinates calendars by scheduling meetings, conference calls, and resources & adjusting thereto when necessary
Coordinates logistics for lunches, meetings with clients/carriers, and other work-related functions
Prepares meeting agendas and attends meetings to take minutes/ notes and to follow up on actions to be taken/tasks to be assigned
Greets visitors/guests and guides them to the designated meeting area
Assists with various business projects, including running reports from appropriate systems
Coordinates travel arrangements
Prepares PowerPoint presentations as requested
Prepares a variety of correspondence and generates reports in support of the business segment(s)