Sr. Administrative Assistant, Clinical Operations
About The Position
Neurocrine Biosciences is a leading biopharmaceutical company dedicated to discovering, developing, and commercializing life-changing treatments for patients with neurological, psychiatric, endocrine, and immunological disorders. This role typically supports senior leaders (typically VPs) reporting to executive officers, providing advanced analytical and specialized administrative support. The position involves handling special projects, executing research and data analysis tasks, analyzing problems, determining approaches, compiling data, and preparing reports and recommendations. The role also coordinates activities between departments and outside parties, contacts company employees to gather information, and prepares reports. Work is generally of a critical or confidential nature and assignments may be in various functional areas.
Requirements
- High School Diploma / Associates degree AND 4+ years of administrative support experience, with a strong track record of supporting sr. leaders/executives.
- Applies relevant skills and substantial understanding in a range of processes, procedures and systems to carry out assignments.
- Developing specialized skills through job-related training and on-the-job experience.
- Exceptional organizational and time-management skills.
- Strong communication and interpersonal skills.
- Discretion and ability to handle confidential information.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and prioritize tasks effectively.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Responsibilities
- Leads and is accountable for advanced administrative work/projects supporting operations and/or other functions such as compiling reports, analysis of data, budget tracking, and/or creating presentations.
- Assist in special projects and initiatives, such as organizing events, coordinating team activities, and conducting research as requested.
- Liaise with external vendors and suppliers, including securing contracts and managing service agreements, processing of contracts via contract management and purchasing systems, and ensuring invoicing/billing is paid on time.
- Anticipates needs of sr. leaders and proactively plans, implements, and executes daily tasks.
- Maintains calendars, schedules meetings, sends Outlook calendar appointments, reserves conference rooms, and coordinates logistics for meetings, including audio/visual needs, agendas, presentations, and food and beverage catering.
- Compiles expense receipts, and completes and submits reports for expense reimbursements and credit card charge processing/validation to the accounting department.
- Answers phones and greets visitors.
- Issues loaner badges and visitor badges.
- Handles the distribution of incoming, outgoing, and interoffice mail between multiple buildings and floors.
- Responsible for mail room set up/ maintenance.
- Orders, stocks, and tracks office supplies in the workrooms (including copy paper).
- Various clerical projects, as needed, such as filing, tracking, mail/package distribution, and special visitors.
- Coordinates domestic and/or travel arrangements.
- Other duties as assigned.
Benefits
- Annual bonus with a target of 20% of the earned base salary.
- Eligibility to participate in our equity based long term incentive program.
- Retirement savings plan (with company match).
- Paid vacation, holiday and personal days.
- Paid caregiver/parental and medical leave.
- Health benefits to include medical, prescription drug, dental and vision coverage.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
