Sr. Admin Support Specialist

University of Oklahoma•Oklahoma City, OK

16d•Onsite

About The Position

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: Mains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the office and completes requisitions. Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. Prepares various reports and makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position.

Requirements

High School Diploma or GED, AND:
24 months office, clerical, or administrative experience.
Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing
Ability to travel between work sites as needed
Valid driver's license may be required for work in certain areas for the performance of specific job duties.

Responsibilities

Maintains office files that may be of a confidential nature.
Schedules various appointments for office personnel and ensures administrative details are completed.
Receives incoming calls for office personnel and refers to appropriate person.
Records messages or responds to caller with routine information.
Serves as a contact person for other employees or the outside public.
Provides information regarding location or availability of materials, resources, and services.
Monitors and orders supplies for the office and completes requisitions.
Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
Prepares various reports and makes copies and assembles materials.
May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
Opens, routes, and prepares incoming and outgoing mail.
May run errands for the department.
Plans and organizes meetings and programs.
Makes travel arrangements.
Performs related duties as assigned to successfully fulfill the function of the position.