Logistics and Readiness Admin Support - Sr. Specialist

KBR • Columbia, WA

8h • Onsite

About The Position

KBR’s Mission Engineering Division delivers complex technical solutions and expert support to the U.S. Department of War, specializing in modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support. As a trusted partner with a proven history in mission technology, KBR collaborates closely with clients to develop innovative and effective solutions. With a strong ethical framework, KBR prioritizes data security, privacy, and responsible information management to ensure mission success. KBR is seeking to hire a Logistics and Readiness Admin Support - Sr. Specialist to support a wide array of tasks from office management and light database support leveraging maintenance administration expertise. The position is within OPNAV Air Warfare Division, Logistics and Readiness Branch, N980L. This includes support to multiple branches and office facilities located in the Pentagon, and a workforce of 25 personnel:

Requirements

• U.S. Citizen.
• Must possess an active SECRET security clearance or have held an active clearance within the past two years.
• High school diploma AND minimum 5 years’ experience participating in specific business services and OPNAV internal business operations.
• Proficient knowledge of OPNAV security regulations.
• Expert knowledge of OPNAV and Secretariat business functions, operations, facilities management, physical security, Defense Travel System (DTS), training, and office automation/communications requirements support.
• Demonstrated expertise with software and systems: Microsoft Word Microsoft Windows Microsoft Excel Microsoft PowerPoint Joint Personnel Adjudication System (JPAS) Naval Defense – Naval Message – System; Automated Message Handling System (AMHS) Naval Aviation Maintenance Program (NAMP) Aeronautical Technical Publications Library (ATPL) Naval Aviation Logistics Command Management Information System (NALCOMIS) DoN Tasking, Records and Consolidated Knowledge Enterprise Repository (TRACKER)

Nice To Haves

• While a BS/BA degree is desired, it is not a requirement for this position. Instead, having a strong foundation in Integrated Logistics Support, with expertise in areas such as supply chain management, maintenance, and repair with a basic understanding of business operations, security regulations, and software systems.

Responsibilities

• Assist in the management of office communication: Telephone Sort and distribute mail
• Prepare and maintain appointment calendars for shared resources
• Coordinate and schedule appointments in N98 conference rooms
• Facilitate VTC and audio bridge reservations with Government providers
• Perform visitor control functions (greet, screen, validate, convey to point of contact, etc.).
• Facilitate correspondence (letters, directives, memoranda, newsletters, etc): Prepare draft template and standard language Edit for spelling, grammar, and format Prepare templates and edit graphical presentations and spreadsheets
• Provide multimedia and audiovisual support for N98 meeting and conferences. Specifically, oversee and support VTC set-up and verify equipment operation for the N98 conference rooms.
• Provide draft correspondence, naval messages, assistance with faxing, copying, collating of issue papers, point papers, instructions, speeches, articles, presentations, and briefings and other correspondence as required.
• Prepare templates, submit, track, and retrieve travel orders and travel vouchers for the Government; coordinate transportation and lodging reservations.
• Process electronic mail and naval messages.
• Provide business operations support and security expertise during meetings: Integrate and distribute agendas Draft, administer, and distribute minutes Copy and distribute documentation Develop and maintain files (hard copy and electronic) Participate in preparation of Personnel listings, and manual updates.
• Track inventory of required office supplies and equipment in the assigned office space and make a tracker available for the purposes of supply ordering by the Government.
• Archive and store historical documentation.
• Maintain and analyze established office security planning in order to safeguard classified and sensitive materials and other documentation.
• Receive, log, and track classified documents up to the SECRET level.
• Prepare Classified documents for disposal
• Comply with Government regulations regarding classified material and act as a subject matter expert on applicable instructions and directives.
• Prepare, screen, and receive collateral visit requests through Joint Personnel Adjudication System (JPAS).
• Assist and provide policy, guidance, and oversight of the Fixed Induction Date (FID) and Integrated Maintenance Review Board (IMRB) processes in coordination with OPNAV Resource Sponsor, Program Offices, Fleet Support Teams (FST), NAVAIR Competencies, and Type Commanders.
• Receive, review, and process FID adjustment requests IMRB packages.
• Prepare and submit FID request responses to TYCOMs via naval message.
• Assist Aircraft Inventory Manager in the preparation, update, and completion of aircraft inventory reports and budget documents deliverables.
• Extract data from Decision Knowledge Programming for Logistics Analysis and Technical Evaluation (DECKPLATE), Aircraft Inventory and Readiness Reporting System (AIRRS), and PBIS databases.
• Prepare responses to FOIA requests for review and release by government personnel.

Benefits

• KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.
• We support career advancement through professional training and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees