Sr. Admin Assistant - Sales & Supply Chain

CF Industries • Northbrook, IL

10d • $54,700 - $67,900

About The Position

The Sr. Administrative Assistant provides support to the Sales and Supply Chain leadership team and department. The incumbent in this role will be responsible for assisting with daily operations including planning and coordinating internal and external meetings and department events, coordinating travel arrangements, and providing administrative support as needed. The role also works closely with and provides support to the Executive Assistant.

This position requires a highly organized, proactive individual who can manage multiple priorities, anticipate needs, take ownership of assignments, and adapt quickly in a fast-paced environment. The role also requires effective coordination with employees at all levels and external vendors.

Requirements

• Minimum of 5 years of office experience.
• Demonstrated experience coordinating meetings and events including managing multiple attendees, vendors, deadlines and logistical requirements.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience with Concur or similar travel and expense platforms preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Ability to support multiple Vice Presidents and managers while appropriately prioritizing competing requests and responsibilities.
• Proactive approach with the ability to anticipate needs, identify potential issues, and take appropriate action, and follow assignments through completion.
• Strong written and verbal communication skills with the ability to interact professionals with employees at all levels, customers and external vendors.
• Ability to work independently while also collaborating closely with the Executive Assistant, department leadership, and other administrative professionals.
• Adaptable and comfortable working in a large, active environment where priorities may change and multiple activities may occur simultaneously.

Nice To Haves

• experience with Concur or similar travel and expense platforms

Responsibilities

• Plan and coordinate internal and external meetings and department events including scheduling, venue and conference room selection, invitations and communications, attendee coordination, catering, meeting materials, transportation, and other logistical needs.
• Manage conference room reservations and meeting space needs for the department including securing appropriate rooms, order catering, set-up, delivery and ensuring necessary resources are prepared for meetings.
• Coordinate travel arrangements for the VPs using the Concur travel platform, including air, hotel, and ground transportation as appropriate
• Assist sales team with regional customer visits, coordinating logistics including flights, hotels accommodations, meeting space, ground transportation, catering, customer activities and entertainment as needed.
• Coordinate conference registrations, industry and state shows, sponsorships, and related department participation, including registration fees, meeting suites, catering, travel, and other logistical requirements.
• Provide administrative support to Sales & Supply Chain leadership and collaborate with the Executive Assistant on department priorities, special projects, meetings, and events.
• Research potential venues for future meetings and events and compile venue options for review, including availability, pricing, meeting space and floor plans, amenities, transportation considerations, and nearby dining and activity options.
• Manage assigned company P-card activity including tracking expenditures, maintaining appropriate documentation and receipts, reconciling transactions and ensuring expenses are submitted accurately.
• Create purchase orders and process invoices as well as complete and submit sponsorship/donation forms and membership directories.

Benefits

• two medical plan options
• health savings plan with a company contribution and a match
• dental and vision benefits
• well-being incentive program
• 401(k) Plan which provides a potential of receiving between 10% and 13% of employer’s contribution
• life and disability insurance
• paid time off programs
• Flexible Work Arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed