Sr Accounts Payable Accountant

Astra•Alameda, CA

37d•$105,000 - $125,000•Hybrid

About The Position

The Accounts Payable Specialist / Accountant manages the full accounts payable cycle while supporting broader general accounting functions. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls, and contributes to month-end close, account reconciliations, and financial reporting. The ideal candidate combines strong AP operational skills with a solid understanding of general accounting principles (GAAP).

Requirements

Associate or bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience)
5–7 years of accounts payable and/or general accounting experience
Solid understanding of GAAP and general ledger accounting principles
Proficiency with ERP/accounting software (e.g., Odoo, NetSuite, SAP, Oracle, QuickBooks, Microsoft Dynamics)
Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
High attention to detail and strong organizational skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Experience with AI tools
Experience with month-end close and account reconciliation processes
Familiarity with 1099 and sales/use tax compliance requirements
Experience with AP automation tools (e.g., Bill.com, Coupa, Tipalti, Concur)

Nice To Haves

Accuracy and attention to detail
Analytical and problem-solving skills
Process improvement mindset
Integrity and discretion in handling confidential financial data
Strong interpersonal skills for cross-functional collaboration

Responsibilities

Process high volumes of vendor invoices accurately and on time, matching purchase orders, receiving documents, and invoices (3-way match)
Verify and reconcile discrepancies in vendor invoices, resolving pricing, quantity, or coding issues
Prepare and process weekly/biweekly payment runs (checks, ACH, wire transfers)
Maintain vendor master files, including W-9 collection and 1099 tracking
Respond to vendor inquiries and resolve payment discrepancies in a timely, professional manner
Ensure proper GL coding of invoices in accordance with the company's chart of accounts
Reconcile the AP subledger to the general ledger on a monthly basis
Process employee expense reports and ensure compliance with company travel & expense policy
Maintain AP aging reports and proactively manage payment timing to optimize cash flow
Assist with year-end 1099 preparation and filing
Assist with month-end and year-end close processes, including journal entries and accruals related to AP
Support audit requests by providing documentation and explanations related to AP transactions
Help maintain and improve internal controls over the procure-to-pay process
Identify and recommend process improvements to increase efficiency and accuracy in AP and accounting workflows
Support preparation of schedules and analysis for internal management reporting
Assist with sales & use tax compliance as it relates to vendor invoices, where applicable
Collaborate with Procurement, Treasury, and other departments to ensure smooth transaction processing