Sr Accounting and Grants Specialist

Johnson County Kansas•New Century, KS

5d•Onsite

About The Position

The Senior Accounting and Grants Specialist is a non-exempt position under the Fair Labor Standards Act (FLSA) that serves the citizens of Johnson County and reports to the Finance Manager. This position provides accounting, grant support, and compliance assistance within the Sheriff’s Office to help maintain accurate financial records and support compliance with federal, state, and local grant requirements. Primary responsibilities include assisting with the administration of grant funding, monitoring expenditures, maintaining financial records, processing payroll and accounts payable transactions, and supporting contract tracking activities. This role works under general supervision and follows established procedures to support financial operations. The position requires strong attention to detail, organizational skills, and effective communication to ensure tasks are completed accurately and in a timely manner.

Requirements

Minimum of two years of experience in accounting.
Grant management experience.
Attention to detail.
Analytical skills.
Basic mathematical and accounting skills.
MS Office Suite
Human relations/ interpersonal skills.
Written communication skills, including business writing, report writing, summarizing and editing skills.
Oral communication skills, including presentations to individuals and small groups.
Ability to maintain confidentiality.
Time management skills, including the ability to manage multiple concurrent projects and meet deadlines.
General knowledge of Generally Accepted Accounting Principles (GAAP).
Project management skills, including organization, coordination of duties, and/or completion of objectives.
Reference/background screening for all positions.

Nice To Haves

Associate’s degree in accounting, Finance, Business Administration, or a related field is preferred; equivalent combination of education and experience may be substituted.
Experience in public-sector administration is preferred.
Certified Grants Management Specialist (CGMS) and/or Grant Professional Certified (GPC) is preferred.
Experience with Computer software – database creation/maintenance skills (beginner), Outlook or similar application (beginner);
Oral communication skills, including presentations to individuals and small groups.

Responsibilities

Administer financial aspects of federal, state, and local grants, including assisting with grant applications and related budget development.
Monitor grant expenditures and financial activity to ensure compliance with award terms, allowable cost requirements, and approved budgets.
Maintain grant records and documentation and prepare required financial reports, reimbursement requests, and submissions to grant agencies.
Monitor grant timelines, budget balances, and closeout requirements; reconcile grant activity to the general ledger and resolve discrepancies.
Serve as liaison to grant project managers, County Finance staff, and funding agencies, and review cooperative agreements, memoranda of understanding (MOUs), and related grant contracts for financial compliance.
Prepare journal entries for revenue/expense corrections and reimbursement.
Maintain financial spreadsheets and reports to support trend analysis and management review.
Provide support through financial reporting to assist management decision-making and budget development.
Process and review payroll transactions for accuracy and completeness.
Ensure proper labor distribution and coding within the County’s financial system.
Maintain confidentiality of payroll and personnel records.
Serve as a resource to employees regarding payroll and benefit-related inquiries.
Review and process accounts payable transactions in compliance with County policies.
Audit invoices and purchasing documentation for accuracy and proper authorization.
Reconcile purchasing card transactions and expense reports.
Maintain vendor records and supporting documentation.
Support purchasing and requisition processes.
Maintain records for Sheriff's Office contracts
Track contract terms, renewal dates, and scheduled cost increase
Review invoices to ensure alignment with contract terms.
Coordinate with Sheriff's Office divisions to verify adherence with contract terms and requirements.
Provide administrative support related to contract tracking and recordkeeping.