Sr. Accountant - Multi-State Payroll & Tax Compliance

COMPLETE FENCE•Batavia, IL

2d•$60,000 - $70,000•Hybrid

About The Position

We are looking for a hands-on Senior Accountant / Multi-State Tax & Payroll Compliance Specialist to join our accounting team for a one-year contract assignment. This is not a routine accounting position. We need someone who can research complicated payroll and state tax issues, clean up historical problems, work directly with state agencies, and establish solid processes going forward. The right person can take an issue from “something does not look right” to researched, corrected, documented, and resolved.

Requirements

Multi-state payroll and payroll taxes
State withholding and SUTA
Paid Family & Medical Leave programs
Sales and use tax
Resale and exemption certificates
State and local business registrations
Unemployment claims
State tax notices and correspondence
Payroll and general ledger reconciliations
Historical tax cleanup
Excel and accounting systems

Nice To Haves

Experience with construction, contracting, field-service, or another business with employees or projects operating across multiple states is a strong plus.
Enjoys researching and solving accounting and tax problems.
Recognizes when something does not make sense and digs into it.
Is comfortable researching state rules and contacting government agencies.
Can manage multiple states, deadlines, accounts, and open issues at the same time.
Keeps excellent documentation and follows issues through to completion.
Can work independently without needing step-by-step direction.
Understands both the accounting side and the compliance side of payroll and state taxes.
Is a problem solver.

Responsibilities

Multi-state payroll tax registrations, including state withholding, SUTA/unemployment, Paid Family & Medical Leave, disability programs, and applicable local taxes.
State agency accounts, portals, account numbers, tax rates, filing frequencies, and compliance deadlines.
Payroll tax filings, reconciliations, amended returns, notices, penalties, and historical cleanup.
Research payroll tax requirements as employees begin working in new states.
Unemployment claims, agency correspondence, hearings, appeals, and incorrect account charges.
Sales and use tax registrations, filings, reconciliations, and research.
Review and maintenance of reseller, resale, and exemption certificates.
Research of taxable, exempt, wholesale, resale, and use-tax transactions.
State and local business registrations, licenses, annual reports, franchise taxes, gross receipts taxes, B&O taxes, and other state-specific requirements.
Research and resolution of delinquent filings, duplicate accounts, incorrect tax rates, unapplied payments, missing returns, and other legacy compliance issues.
Direct communication with state agencies and payroll providers to resolve discrepancies.
Development of a centralized compliance calendar, state registration listing, and documentation for ongoing filings and renewals.