Sports Event Coordinator

Community First Champion Center Event Team Member•Appleton, WI

3d•Onsite

About The Position

The Sports Event Coordinator will be responsible for the organization, set-up, and management of events. This position handles scheduling, director, training, and development opportunities to part-time staff during events. The Coordinator will work closely with individual event owners as well as other internal departments (Operations, Marketing, Finance, etc.) in order to successfully accomplish these responsibilities.

Requirements

A bachelor’s degree in recreation, sports management, or related field preferred
1-3 years of experience in facility or event management, sports administration or a related field preferred
Working knowledge of multiple sport rules, regulations, and field/court set-up
Must have excellent interpersonal, problem solving and negotiating skills
Must be a team player
Must have excellent verbal and written communication skills
Must have excellent computer skills, including Work, Excel, PowerPoint, etc.
Must be willing to work a flexible schedule, including evenings, weekends, and holidays required
Must possess current CPR/FIRST AID certifications or must be willing to obtain them within a specified period of time

Responsibilities

Provides premier customer service to internal and external customers by responding to requests in a timely and professional manner
Communicates and coordinates courteously and effectively in a family friendly manner with customers, city/county staff, officials, sponsors, volunteers and other outside organizations
Represents the facility at organization meetings to promote the facility’s events
Coordinates, directs, and participates in setup and breakdown for all events
Each one of our event coordinators are responsible for running several of our own Champion Center events, leagues, & local programming
Oversee and manage Champion Center hosted events and tournaments. Recruit teams, handle registration process, create schedules, hire event workers (table workers, referees, athletic training). Opportunities include HS Volleyball Tournaments, HS Basketball Tournaments, Youth Basketball State Tournaments, Spring Hockey Tournaments, Adult Volleyball Tournaments
Oversee and manage Champion Center hosted leagues. Recruit teams, handle registration process, create schedules, hire event workers (table workers, referees, athletic training). Opportunities include Men’s Basketball Leagues, Adult Pickleball Leagues, Youth Hockey Leagues
Oversee and manage Champion Center hosted programs & teams. Recruit players for teams, handle registration process, create practice schedules, hire coaches, register teams for tournaments
Oversee financial aspects and budgets of these programs to ensure profitability
Participate in post-event evaluation for all events to identify opportunities for improvement of future events
Work with the General Manager to maintain consistent records regarding event booking, promotion and performance.
Supervise, train, manage, and motivate sports and operations staff
Assist with assignments of appropriate changeover personnel to accurately and efficiently set-up and tear down events
Complete special projects, daily assignments and other duties as directed by General Manager
Reaching out to club teams and managing the weekday facility schedule.
Scheduling practices, negotiating court rental fees, creating local programming to fill open time
Negotiate sponsorship contracts with partners to drive revenue
Create new advertising opportunities to add additional partners
Create & manage social marketing calendar to drive engagement with our customers both holistically and on an event by event basis
Create an advertising plan to market Champion Center Events
Recruit, hire, train event management staff – referees, security, concessions, ticket takers, athletic training, custodial, etc
Negotiate contracts with event operators to drive tourism & economic impact to our community