Sponsorship Hospitality Coordinator

Major League Baseball•New York, NY

About The Position

Major League Baseball is seeking a Sponsorship Hospitality Coordinator to support both domestic and international sponsorship hospitality projects. Reporting directly to the Sponsorship Hospitality Senior Coordinator, you will play a pivotal role in the execution of world-class events, ensuring seamless logistics and high-touch VIP hospitality for MLB’s corporate partners. In this role, you will assist in the planning and execution of marquee MLB events, including but not limited to: Jewel Events: All-Star Week, Field of Dreams Game, and the World Series International Games: Tokyo, Monterrey, Mexico City, and London Special Events & Meetings: Partner Summit, Spring Training Media Trip, ALL MLB Weekend & MLB Open, World Baseball Classic, and Club Meetings

Requirements

1–3 years of experience in hospitality planning, event logistics, meeting planning, and product tracking.
Bachelor’s degree or equivalent experience
Hands-on experience with Cvent, Meeting Evolution, or similar event registration platforms.
Strong proficiency in Microsoft Excel and PowerPoint is required.
Experience negotiating hotel contracts/room blocks and coordinating with vendors.
A creative eye for wardrobe and premium gifting, combined with excellent organizational and record-keeping skills.
Proven ability to thrive in high-stress, fast-paced environments.
Must be a collaborative team player.
Ability to travel domestically and internationally as needed, and work flexible hours (including nights, weekends, and holidays during major events).
An understanding, appreciation, and passion for the game of baseball.
Prior experience working within a professional sports league, franchise, or premier special events environment.

Nice To Haves

Advanced degree or industry certifications a plus.

Responsibilities

Assist in building, launching, and managing event registration websites tailored for sponsorship clients and partners.
Maintain hotel room blocks and assignments; accurately submit rooming lists, track change reports, and review no-show data.
Support function space setup, office logistics, A/V coordination, signage, and on-site hospitality execution.
Prepare, source, and submit catering and décor packages for ballpark suites and other premium hospitality venues.
Assist with ticket allocation and reconciliation, identify suite assignments, and act as the primary liaison for VIP transportation and ballpark hospitality needs.
Track event budgets, manage vendor coordination, and collaborate with MLB Legal on venue and agency agreements.
Work closely with the Global Events team on venue and hotel sourcing, selection, and contract coordination.